Throughout the past year, the City of Eaton has undertaken a variety of projects utilizing internal personnel as well as working cooperatively with outside consultants and contractors. The following list highlights many of the projects, their current status and anticipated projects. The priority of projects is not reflected in this report and is a result of budget constraints, direction from city council and staff determination.

• 2003 Municipal Paving Program. The 2003 municipal paving program included full width pavement planing and complete resurfacing on Washington Street from Lexington Avenue to Division Street; Division Street from Aukerman Street to Washington Street; Decatur Street from Maple Street to the railroad crossing; West High Street from Walnut Street to Barron Street; Bruce Street from Cherry Street to Aukerman Street; Eidson Street from Beech Street to Barron Street; Monfort Street from Barron Street to Cherry Street; single curbside pavement planing and complete resurfacing on Lutheran Drive, Sunrise Circle, and Cheryl Court; and intermittent joint repairs on Washington-Jackson Road.
• 2003 Municipal Street Painting. The 2003 municipal street painting program was performed by an outside contractor and included the arterial and collector streets in the city. Painting was performed on Eaton-Lewisburg Road; Maple Street; Aukerman Street; Washington-Jackson Road; Barron Street; St. Clair Street from Nation Avenue to Beech Street; Nation Avenue from Main Street to Franklin Street; Frizzell Avenue from U.S. 127 to S.R. 122; Camden Road from S.R. 122 to S.R. 732; Franklin Street from Main Street to the corporation limit; S.R. 122 from U.S. 35 to the corporation limit; Park Avenue from Hubble Street to Washington-Jackson Road; and Lexington Road from Park Avenue to East Avenue.

        Water Distribution

• West Chicago Street Water Main Replacement. A Community Development Block Grant (CDBG) was awarded to assist the city in funding the rehabilitation of approximately 1530 feet of existing four inch waterline on West Chicago Street from Park Avenue to North Barron Street. The improvement included installation of a new eight inch waterline, valves, fittings, relocation of fire hydrants and reconnection of the service connections to replace the existing infrastructure.
• Fire Hydrant Relocation at Fort St. Clair. During the installation of the water main to serve the main cabin and renovated restrooms, a fire hydrant was temporarily located at the end of the line. The hydrant branch was extended and the fire hydrant was relocated next to the road through the Fort.

        Stormwater Collection

• Little League Parking Lot. The city installed a catch basin and small storm sewer to drain the gravel parking lot at the northwest corner of Maple Street and Lexington Road. The storm sewer was a small diameter pipe allowing the parking area to drain slowly without exceeding the capacity of the existing storm sewer system.
• Catch Basin Repair on Eaton-Lewisburg Road. Several catch basins on Eaton-Lewisburg Road from Barron Street to Aukerman Street were deteriorated. The catch basins required minor concrete work which was completed by city crews.
• Mary Lane Storm Sewer Repair. The storm sewer on Mary Lane outlets directly to the Garrison Branch of Seven Mile Creek. An existing catch basin connection failed and the ground above the storm sewer began to subside. City crews made a new connection, installed a short length of new storm sewer to the outlet and restored the adjacent lawn areas.

       Parks and Recreation

• Earthmoving at Seven Mile Park. After grading and site plans were completed for the proposed athletic fields, recreation areas and parking facilities at Seven Mile Park, the city prepared specifications and bid documents for moving approximately 22,000 yd³ of dirt on the site and administered the contract to completion.
• Community Swimming Pool. Minor repairs made at the swimming pool included replacement of the chemical controller, chemical feed pumps and abandonment of a small, broken underground water line.

• Municipal Court Building. This new construction project began in the spring and involved city staff with the bidding, prevailing wage coordination, payment request review, representation at weekly on-site meetings and coordination of various activities in the construction process.
• Municipal Tree Program. The city continued to trim and remove deteriorated trees and stumps located on city property or in the public right of way. The contracted portion of this program included work specifications and a request for quotes. The city identified trees for inclusion in the program, prepared the specifications, and administered the program.
• Planning and Zoning Code and Subdivision Regulations Update. With the completion of the revised Comprehensive Development Plan, the city has continued with an update of the Planning and Zoning Code and Subdivision Regulations. This project involves the complete review and rewrite of the Planning and Zoning Code and Subdivision Regulations and is being worked on by a joint effort of city staff, a review committee and the consultant, ACP. The combined group is participating in the research, writing, and review of the existing regulations.

Future Projects

        Roads

• 2004 Municipal Paving Program. Street resurfacing candidates are still being considered for the program, but preliminary candidates are Mechanic Street from Barron Street to Cherry Street; Lincoln Street from Decatur Street to Lexington Avenue; High Street from Lincoln Street to Aukerman Street; and Meadowlark Lane from High Street to Lexington Avenue.
• Aukerman Street Improvements. This city administered reconstruction project of Aukerman Street from Main Street to North Street will proceed with an anticipated construction start date in July. In addition to assessments from curb, gutter, sidewalks and drive aprons, a grant from the Ohio Public Works Commission (Issue II) was requested for project construction funding assistance. Project work is anticipated to include a new asphalt surface course with cross slope improvements, pavement markings, street drainage improvements, water line improvements, sidewalks, curb and gutter. Reconstruction between Division Street and North Street will be limited to widening the east side by elimination of the tree lawn strip and associated improvements consequent to this work. The 2005 Municipal Paving Program funds will partially be used for planing and resurfacing the remaining segments of Aukerman Street from North Street to Eaton-Lewisburg Road so that, upon completion, Aukerman Street will be improved in its entirety.
• Road Widening Project - S.R. 732 & Camden Road (Eaton High School Turn Lane Construction). With the current construction of the new Eaton High School on the northeast corner of Hillcrest Drive (S.R. 732) and Camden Road, the school, city and county will combine efforts to upgrade the abutting roadways to include turn lanes into the facility. City participation will be limited to initial planning, design review, construction observation, EPA Stormwater permit applicant, and Ohio Public Works Commission (Issue II) grant funding applicant.
• Washington-Jackson Road & Aukerman Street Extensions. This roadway construction project will be the eastward extension of Washington-Jackson Road from the current T-intersection of Washington-Jackson Road and Barron Street (U.S. 127) to form a new intersection with a northern extension of Aukerman Street from the current T-intersection of Aukerman Street and Eaton-Lewisburg Road. Proposed work will include a topographic field survey and project design including new roadway, curb and gutter, twelve inch water main extension, eight inch sanitary sewer extension, roadway storm sewer design and street lighting. Funding for this project will be from the establishment of Tax Increment Financing (TIF), where 75% of the tax value added to the adjacent commercial development property will provide for service payments sufficient to retire the bonds issued for construction of the improvements.

• Municipal Bridge Inspection. With the transfer of the Fort St. Clair Park from the State of Ohio to the city, mandatory annual bridge inspection responsibility consequently followed. Although performed in the past by the Ohio Department of Transportation, the city currently inspects three bridges within its jurisdiction.

• Aukerman Street Waterline Improvements. This project will include the replacement of existing four inch waterlines with new eight inch mains and service connections on Aukerman Street in addition to the roadway reconstruction planned with the Aukerman Street Improvements Project. Segments that are proposed to be replaced include Main Street to Somers Street; Decatur Street to Bruce Street; Lexington Avenue to East Spring Street; and Division Street to North Street. The city anticipates purchasing the materials and constructing this waterline project with city crews.

       Wastewater Collection

• Hillcrest Drive Sanitary Extension. With the current construction of the new Eaton High School and Educational Service Center, anticipated construction of a new Eaton Church of the Brethren campus, and existing residences and facilities with septic systems or pump stations, the city is planning to extend the sanitary sewer to serve these facilities. Existing sanitary infrastructure on Hillcrest Drive ends approximately at the intersection of Mary Lane and Hillcrest Drive. The improvement will include the installation of a ten inch gravity sanitary sewer and manholes from the existing sewer on Deer Trail Drive to the east property line of the Eaton Church of the Brethren site west of Camden Road, with funding provided by the new and existing users.

• Washington-Jackson Road Ditch Repair. The side ditches adjacent to Washington-Jackson Road have degraded from siltation over time and with new utility infrastructure construction. This project will evaluate the existing surface water flow patterns against the original ditch design and plan how to reconstruct the ditches to allow surface water to drain from the roadway.
• Various projects. These projects include investigation into the storm sewer system and consequential repair or new installation of storm sewer pipe to eliminate locations of standing water after rain events. Two areas that will be considered are the northeast corner of North Maple Street and East High Street and the southwest corner of Eaton Avenue and Miller Avenue.

• Seven Mile Park. Continued work at the new park adjacent to Park Avenue and West Lexington Road is anticipated to include athletic field and parking lot layout, storm sewer construction, minor adjustment grading, parking lot gravel base installation, walk path and trail construction and seeding the athletic fields.
• Tennis Court Expansion. The Brooke-Gould Memorial Trust Foundation has committed funds to add two additional tennis courts and to renovate the surface of the existing three courts at the facility on Lexington Road. The project will include excavation for the new courts, an asphalt base course, an asphalt surface course, color coating and striping of the courts, perimeter fence, and tennis court hardware.
• Community Swimming Pool. Minor repairs will continue to be made at the swimming pool and include replacement of the main pump impeller and seals, X-ray tests of the diving boards, cleaning of the diatomaceous earth filters and installation of a spare air conditioner unit in the concession stand.

       General

• West Main Street / Camden Road Sidewalk Extension. This project will include the extension of sidewalk from the existing walk at Mound Hill Union Cemetery on West Main Street; west to Camden Road; south along Camden Road to the new Eaton High School site. The school is planning to construct sidewalk on their property from the rear main building entrance, along the loop drive and adjacent to Camden Road to their northern property line.
• Public Maintenance Building Expansion. An expansion to the existing main building at the Public Maintenance facility on Lexington Road will add service bays for equipment and general shop storage. The project will include the preparation of design plans, specifications, bidding, construction inspection and contract administration.
• Municipal Sidewalk Program. Due to the growing disrepair of many of the sidewalks within the city and an imposed responsibility to be engaged in a sidewalk inspection program, the city is preparing to research and create specifications to proceed with replacing deteriorated and unsafe sidewalks. It is expected that the municipal sidewalk program will be an assessment funded, revolving project with the construction provided from a bidding contractor and the city participating in the preparation of specifications and bid documents, marking the appropriate sidewalks, inspecting construction, administering the contract, and preparing the assessments.
• Municipal Tree Program. The city will continue to monitor and trim or remove deteriorated trees and stumps located on city property or in the public right of way. Trees will be identified for inclusion in the program, quotes will be requested, and the program contract will be administered.
• Municipal Sign Replacement Program. Many of the traffic control signs on city streets are incorrectly located and/or do not meet the requirements for retroreflectivity and illumination. This new annual project will evaluate existing signs on city streets in order of functional classification and make necessary changes to ensure compliance with the Ohio Manual of Uniform Traffic Control Devices.
• Crystal Lake Silt Removal. Work on this project will include investigation into the permits required, project research, cost estimating, evaluating the best method for silt removal, assembling project specifications, bidding, administering the contract and construction inspection.
• Downtown White Christmas Electric Upgrade. City staff will pursue the potential to add permanent electrical capacity for tree lights at the courthouse during the annual White Christmas lighting display. Continued investigation will be made into the possibilities for upgrades and estimates for the work will be considered.
• Street Lighting Improvements. With the current construction of the new Eaton High School and Educational Service Center (ESC) on Hillcrest Drive (S.R. 732) and the opening of the Eaton Municipal Court on Preble Drive, existing street lighting may be inadequate along those street segments. City staff will map the existing street light layout and work with Miami Valley Lighting (street lighting division of DP & L) to add lights where necessary to ensure adequate lighting.
• Geographic Information System (GIS). Work will continue, as time permits, on the development of the city GIS and is anticipated to ultimately include electronic inventory and mapping of city public utilities and zoning divisions.
• Traffic Signal Controller Upgrade Investigation. Problems with the existing traffic signals are attended by city staff in combination with an electrical contractor qualified for traffic signal repair and maintenance. The city is continually monitoring its inventory of traffic signal controllers and signal hardware to assess the remaining useful service life of the equipment. The possibility of a program to replace traffic signal controllers and equipment on a rotating basis will continue to be examined.
• Ohio Public Works Commission Five Year Capital Improvement Plan / Maintenance of Effort. The city is required to file a Five Year Capital Improvement Plan / Maintenance of Effort with the Ohio Public Works Commission (Issue II) for inclusion in that funding program. A copy of this report is attached to show other large capital projects, estimated costs and future planned construction timelines. This document was last updated on August 8, 2003 and may not reflect the current anticipated project timelines. Additionally, this report only requires the inclusion of projects that are road, bridge, culvert, water supply systems, water distribution, wastewater systems, wastewater collection, storm water collection or solid waste disposal projects.
• Additional engineering duties have involved drainage inquiries; driveway, curb and sidewalk inquiries; street opening permit reviews; prevailing wage coordination; drug testing coordination; street lighting repair coordination; school zone signal programming; traffic signal coordination; flood plain administration; assistance with street addressing; subdivision, site plan, plat and commercial/industrial plan reviews; staff representation at Planning, Zoning and Building Board meetings; safety training; personnel issues and some field inspections, all which will continually be performed as required.

       Training

       The following training and seminars have been attended by the engineering staff during the past year.

• Highway Program Financing Eligibility - presented by the Federal Highway Administration
• Certified Pool and Spa Operator Course - presented by the Ohio Aquatic Council
• Sexual Harassment and Discrimination - presented by Municipal Insurance Alliance
• Smoothseal Demonstration - presented by The City of Englewood, Barrett Paving Materials, Inc., The Shelly Company, Valley Asphalt Corporation, and Flexible Pavements of Ohio
• Curbing Absenteeism - presented by Clemans, Nelson and Associates
• Managing Multiple Projects, Objectives and Deadlines - presented by Skillpath Seminars