CLERK'S JOURNAL OF THE REGULAR MEETING OF THE COUNCIL

OF THE CITY OF EATON, OHIO, HELD IN COUNCIL CHAMBER

OF THE MUNICIPAL BUILDING, AT 7:00 P.M., ON MONDAY, JULY 19, 2004

 

Mayor Robert Stonecash called to order the regular meeting of Eaton City Council on Monday, July 19, 2004, at 7:00 p.m., in Council Chambers of the Municipal Building. Father Fitzsimmons delivered the invocation and led the pledge to the flag.  The Deputy Clerk called the roll and found the following to be:

Present:         Joe Renner

Dave Kirsch

Ben Maffett

Gary Wagner, Vice Mayor

Robert Stonecash, Mayor

Absent:         None

 

Also in attendance was Dave Daily, City Manager.

 

PUBLIC WORKS EMPLOYEES

Public Works Superintendent Andy Eddy presented his employees, Jim Ankrom and David Ashworth.  As a part of this department's requirements, employees are tested. David received a high score on the Water I test with Jim scoring high on Distribution I tested.

 

MINUTES AND FINANCIAL REPORTS

Councilman Kirsch moved to approve the Clerk's Journal Entries for the June 21, 2004 regular meeting and the July 8, 2004 special meeting; to accept the tapes as the official minutes for the June 21, 2004 regular meeting and the July 8, 2004 special meeting; and to acknowledge receipt of the financial reports for June 2004.  Councilman Renner seconded the motion, which passed as follows:

Ayes: Renner, Kirsch, Maffett, Wagner, Stonecash (5)

Nays: None (0)

 

ORDINANCE 04-18

Frizzell Construction's Meadowbrook Estates Subdivision, Section 4, was recommended for final approval by the Planning Board.  This ordinance approves this 6.449 acre section and accepts the dedications. 

 

Councilman Renner moved for the second reading of Ordinance 04-18, by title only.  Councilman Kirsch seconded the motion, which passed as follows:

Ayes: Renner, Kirsch, Wagner, Stonecash (4)

Nays: None (0)

Abstain: Maffett (1)

 

Law Director Donnette Fisher read Ordinance 04-18, by title only.

 

Councilman Renner moved for the adoption of Ordinance 04-18.  Councilman Kirsch seconded the motion, which passed as follows:

Ayes: Renner, Kirsch, Wagner, Stonecash (4)

Nays: None (0)

Abstain: Maffett (1)

 

ORDINANCE 04-20

This ordinance amends Chapter165 of the City’s Codified Ordinances, titled ASale or Lease of City Property.@ The main amendments to this Chapter establish the procedure for the sale of personal property.

 

Councilman Renner made a Motion to Amend Ordinance 04-20, specifically to replace "resolution" with "ordinance" in the first paragraph and in subsection (c) of Section 165.01.  Councilman Kirsch seconded the motion, which passed as follows:

Ayes: Renner, Kirsch, Maffett, Wagner, Stonecash (5)

Nays: None (0)

 

Councilman Kirsch moved for the first reading of Ordinance 04-20, as amended, by title only.  Councilman Maffett seconded the motion, which passed as follows:

Ayes: Renner, Kirsch, Maffett, Wagner, Stonecash (5)

Nays: None (0)

 

Law Director Donnette Fisher read Ordinance 04-20, by title only.

 

ORDINANCE 04-22

This ordinance amends Section 147.01 of the City’s Codified Ordinances, titled ADuties of Division.@  In past years, the City=s Public Maintenance Division collected residents’ solid waste.  The City now contracts for this collection.  This ordinance reflects that change. 

 

Councilman Wagner moved for the first reading of Ordinance 04-22, by title only.  Councilman Maffett seconded the motion, which passed as follows:

Ayes: Renner, Kirsch, Maffett, Wagner, Stonecash (5)

Nays: None (0)

 

Law Director Donnette Fisher read Ordinance 04-22, by title only.

 

ORDINANCE 04-23

This ordinance amends Chapter 151.01, ADuties of the Division.@  This ordinance clearly defines that the Public Works Division is to install and repair the sewage collection system, the water treatment system and the water system.   

 

Councilman Renner moved for the first reading of Ordinance 04-23, by title only.  Councilman Kirsch seconded the motion, which passed as follows:

Ayes: Renner, Kirsch, Maffett, Wagner, Stonecash (5)

Nays: None (0)

 

Law Director Donnette Fisher read Ordinance 04-23, by title only.

 

 

ORDINANCE 04-24

To clarify that the City Manager is to have supervision of the Director of Service, this ordinance amends Section 139.03 of the City’s Codified Ordinances, titled ASeparate Office Created.@ 

 

Councilman Maffett moved for the first reading of Ordinance 04-24, by title only.  Councilman Kirsch seconded the motion, which passed as follows:

Ayes: Renner, Kirsch, Maffett, Wagner, Stonecash (5)

Nays: None (0)

 

Law Director Donnette Fisher read Ordinance 04-24, by title only.

 

(Ordinance 04-25 will be presented at the August 16, 2004 Council meeting.)

 

RESOLUTION 04-42

The Preble County Office of Homeland Security and Emergency Management has been working on agreements between the county, villages and the City police, fire and EMS divisions to provided mutual aid in emergency situations only.  "Emergency" means the appropriate authority of the requesting jurisdiction has declared a state of emergency.  This resolution authorizes the City Manager to enter into those mutual aid agreements for police, fire and EMS protection.

 

Councilman Renner moved for the adoption of Resolution 04-42.  Councilman Kirsch seconded the motion, which passed as follows:

Ayes: Renner, Kirsch, Maffett, Wagner, Stonecash (5)

Nays: None (0)

 

RESOLUTION 04-56

Bids were solicited for the Aukerman Street Improvements Project, and were opened on July 14, 2004 in accordance with the notice to bidders.  This resolution finds Weidle Corporation of Germantown, Ohio, to be the lowest and best bidder and awards the bid to Weidele in the total amount of $1,390,497.85.

 

Councilman Wagner moved for the adoption of Resolution 04-56.  Councilman Renner seconded the motion, which passed as follows:

Ayes: Renner, Kirsch, Maffett, Wagner, Stonecash (5)

Nays: None (0)

 

RESOLUTION 04-57

This resolution authorizes the bid solicitation for the re-lining of the sanitary sewer along portions of Aukerman Street.

 

Councilman Renner moved for the adoption of Resolution 04-57.  Councilman Maffett seconded the motion, which passed as follows:

Ayes: Renner, Kirsch, Maffett, Wagner, Stonecash (5)

Nays: None (0)

 

CITY MANAGER=S REPORT

a.  The requirement of property owners and/or developers to properly and clearly stake property lines has been discussed in the past.  It was determined that these property lines must be staked for new home construction; other construction would be at the Building Inspector=s discretion.  It was discussed by Council that those members of Council serving on the Zoning Code Review Committee present this issue to the Committee for inclusion in the new Zoning Code.

 

b.  Downtown Eaton Inc. recently hosted its first AAntiques on the Square@ and it was reported to be a success.

 

c.  CK Excavating is nearly complete with the Hillcrest Drive Sanitary Sewer Line Project.  A pre-construction meeting has been set for the West Main Street/Camden Road Sidewalk Project. 

Walls Brothers are nearly done with the Municipal Paving Project for 2004.   RFQ’s will be sent out in August for the engineering of (1) improvements of Crystal Lake, (2) an above-ground water storage tank, and (3) plant expansion and waste water treatment plant improvements.

 

d.  Meetings of the Zoning Code Review Committee continue.  All Council members were encouraged to attend these meetings.

 

e.  Street lighting was discussed.  The cost to maintain the more decorative lighting fixtures is more than the standard fixtures.  Alternative payment methods for making this a more fair system to the City’s taxpayers were discussed.  Also, there is one streetlight in the Deer Trail development that needs repaired, at a total estimate of approximately $1,800.  A meeting will be scheduled with the property owners= association to discuss this situation. 

 

f.  The Ohio Gateway Development Committee recently announced their choice for County Economic Developer, Jonathan Hartman.  Mr. Hartman will be introduced to Council at the August meeting.

 

g.  Eaton EMS recently was awarded a $10,000 grant to be used for training or purchases.  It was reported that seven new EMS members are enrolled in class.  A >stair chair= was recently demonstrated and its many benefits were discussed.

 

n.  August 14, 2004 has been set for the annual Police and Fire Softball Game.