CLERK’S JOURNAL OF THE REGULAR SESSION OF THE COUNCIL

CLERK’S JOURNAL OF THE REGULAR SESSION OF THE COUNCIL

OF THE CITY OF EATON, OHIO, HELD IN COUNCIL CHAMBERS

OF THE MUNICIPAL BUILDING, AT 7:00P.M., ON MONDAY, MAY 19, 2008

Mayor Robert Stonecash called to order the regular meeting of the Eaton City Council on Monday, May 19, 2008, at 7:00 p.m., in Council Chambers of the Municipal Building. Tom Haynes delivered the invocation and led the pledge to the flag; the Deputy Clerk called the roll and found the following to be:

Present: Bob Brower

David Kirsch

Ben Maffett

Gary Wagner, Vice Mayor

Robert Stonecash, Mayor

Absent: None

MINUTES AND FINANCIAL REPORTS

Councilman Wagner moved to approve the Clerk’s Journal and to accept the tapes as the official minutes for the regular meeting of April 21, 2008, and to acknowledge the April, 2008 financial reports. The motion was seconded by Councilman Maffett which passed as follows:

Ayes: Brower, Kirsch, Maffett, Wagner, Stonecash (5)

Nays: None (0)

REPORT FROM POLICE CHIEF

Police Chief Phil Romeo presented Detective Pete Wray who received the Child Advocate award for 2007 and Sergeant Chad DePew who just graduated from Northwest University School of Police Staff and Command. Issues and statistics of the Police Division were updated.

CHANGE IN AGENDA

Resolution 08-20 will be moved to the next item, followed by a scheduled ‘Old Business’ item, disc golf.

RESOLUTION 08-20

The current refuse contract will be expiring on September 30, 2008. Bids were taken for the collection and disposal services of solid waste and commingled recyclables and were opened on May 13, 2008. Waste Management and Rumpke submitted bids with Rumpke being the successful bidder. This resolution awards the 3-year refuse contract to Rumpke of Ohio, Inc., in the amount of $11.52 per unit, per month, for each of the three years with the possibility of 5 one-year extensions.

Councilman Kirsch moved to adopt Resolution 08-20. Councilman Maffett seconded the motion which passed as follows:

Ayes: Brower, Kirsch, Maffett, Wagner, Stonecash (5)

Nays: None (0)

OLD BUSINESS

The Eaton Foundation proposed to donate $15,000 toward the installation of a disc golf course. It is proposed to be located at Fort St. Clair. The Parks Board met on May 1 and recommended that Council favorably consider this proposal, conditioned upon the following:

1. Favorable public input; and,

2. Approval by and cooperation with the Cross Country team; and,

3. Approval by and cooperation with other major events already located at the Fort, such as Whispering Christmas; and,

4. Rubber mats be used in the installation, no concrete.

With several representatives in attendance from various groups, concern was expressed of the disc golf being located in the Fort. It was agreed that another location in the City would be researched and presented to Council.

RESOLUTION 08-19

Bids were taken for the annual municipal paving contract; two bids were received. This resolution awards the contract to Wagner Paving in the total bid amount of $137,438.00.

Councilman Kirsch moved to adopt Resolution 08-19. Councilman Wagner seconded the motion which passed as follows:

Ayes: Brower, Kirsch, Maffett, Wagner, Stonecash (5)

Nays: None (0)

RESOLUTION 08-21

With the recent purchase of a 2007 Spartan/Rosenbauer 75’ quint, the Fire Division’s 1985 Ford Chassis/Seagraves ladder truck is no longer needed; in addition, the 1985 E-One pumper has been identified as also not being used in fire operations. A potential purchaser or market for these two vehicles has not been identified and, therefore, the most favorable method of sale has not been identified. This resolution authorizes the disposal of these vehicles by a means found to be most advantageous and with a minimum price of $12,000 for the pumper and $5,000 for the ladder truck.

Councilman Wagner moved to adopt Resolution 08-21. Councilman Brower seconded the motion which passed as follows:

Ayes: Brower, Kirsch, Maffett, Wagner, Stonecash (5)

Nays: None (0)

RESOLUTION 08-22

Ohio Department of Transportation’s Urban Paving Program will be on East Main Street from East Avenue east to the corporation limits. This resolution is the preliminary legislation needed for participation in this program.

Councilman Kirsch moved to adopt Resolution 08-22. Councilman Wagner seconded the motion which passed as follows:

Ayes: Brower, Kirsch, Maffett, Wagner, Stonecash (5)

Nays: None (0)

CITY MANAGER’S REPORT

With the increasing training needs of the Fire Division, travel to training facilities has become an issue. The construction of a fire training ground proposed to be in the vicinity of Station 2 on West Lexington Road is being researched. Council will be updated as this planning progresses. The quick response time by the Fire Division to a structure fire at Ivy Court recently was noted.
The new Walgreen pharmacy is complete and should be opening soon.
The Fire Division’s 2007 Spartan/Rosenbauer 75’ quint will be delivered on May 22.
The Farmers Market begins on Saturday, May 24.
Following a meeting with Malcolm Pirnie, the project at the City’s closed landfill will be underway by late June, early July. The deed from the County on the purchase of the approximate three acres will be ready within the week.
Notification was received of the Country Club renewing its liquor license.
The City has been contacted by an engineering firm on the plans to construct a new Sonic restaurant in the City.
SAY Soccer will be hosting a 3-on-3 tournament on June 7 and 8 at Seven Mile Park.
Vancrest has begun an addition onto its care center facility.
A study of the City’s wastewater plant shows that an expansion of that plant is projected to cost $5 to $8 million.
With the water plant upgrades at the Black Plant, some citizens are experiencing discolored water. Until the project is complete, approximately the end of June, this situation will continue. The public’s patience with this is appreciated. Public Works Superintendent Andy Eddy updated the water department projects.
City Manager Dave Daily and Projects Manager Joe Ferriell will be attending a Business First meeting on Wednesday in Dayton.
It has been rumored that Rick Hawley has resigned the city-appointed position on CIC. Action will need to be taken if this is true.

NEW BUSINESS

a. Jack Grubb discussed Preble Promise. This non-profit organization promotes higher education along with the needed financial assistance in receiving those degrees.

b. Support of a new post office facility or of a satellite facility was discussed.

c. Matt Cain, Eaton Compressor, discussed various aspects of the proposed new facility for his business.

EXECUTIVE SESSION

Councilman Wagner moved to adjourn to Executive Session with the Law Director, the City Manager and the Finance Director present. Councilman Kirsch seconded the motion which passed as follows:

Ayes: Brower, Kirsch, Maffett, Wagner, Stonecash (5)

Nays: None (0)

Councilman Maffett moved to return to regular session. Councilman Wagner seconded the motion which passed as follows:

Ayes: Brower, Kirsch, Maffett, Wagner, Stonecash (5)

Nays: None (0)

Mayor Stonecash announced there was no action taken.

ADJOURN

Councilman Maffett moved to adjourn. Councilman Brower seconded the motion which passed as follows:

Ayes: Brower, Kirsch, Maffett, Wagner, Stonecash (5)

Nays: None (0)

____________________________________ ____________________________________

Deputy Clerk of Council Deputy Clerk of Council Mayor

Approved as to form____________________________________________________________

Director of Law