CLERK’S JOURNAL OF THE REGULAR SESSION OF THE COUNCIL

CLERK’S JOURNAL OF THE REGULAR SESSION OF THE COUNCIL

OF THE CITY OF EATON, OHIO, HELD IN COUNCIL CHAMBERS

OF THE MUNICIPAL BUILDING, AT 7:00P.M., ON MONDAY, MARCH 17, 2008

Mayor Robert Stonecash called to order the regular meeting of the Eaton City Council on Monday, March 17, 2008, at 7:00 p.m., in Council Chambers of the Municipal Building. Following the pledge to the flag, the Deputy Clerk called the roll and found the following to be:

Present: Bob Brower

David Kirsch

Ben Maffett

Gary Wagner, Vice Mayor

Robert Stonecash, Mayor

Absent: None

MINUTES AND FINANCIAL REPORTS

Councilman Wagner moved to approve the Clerk’s Journal and to accept the tapes as the official minutes for the regular meeting of February 19, 2008 and the special meeting of February 26, 2008, and to acknowledge the February, 2008 financial reports. The motion was seconded by Councilman Maffett which passed as follows:

Ayes: Brower, Kirsch, Maffett, Wagner, Stonecash (5)

Nays: None (0)

RESOLUTION 08-10

The City’s Employee of the Year for 2007 is Jason Erbaugh of the Public Maintenance Division. This resolution honors his service to the City. Jason, his family and friends were in attendance as he received this award.

Councilman Kirsch moved for the adoption of Resolution 08-10. Councilman Maffett seconded the motion which passed as follows:

Ayes: Brower, Kirsch, Maffett, Wagner, Stonecash (5)

Nays: None (0)

REPORT FROM BUILDING INSPECTOR

Building Inspector Jim Ankrom reviewed recent projects being inspected.

OATH TO THE AUDIENCE

The oath was administered to members of the audience who wished to speak during the public hearing.

ORDINANCE 08-03

H & F Real Estate Holdings LLC applied to amend the zoning of Lots 1714 and 1715, located at 200 Eaton-Lewisburg Road. The current zoning is ‘R-3’ Multi-Family Residential with ‘C-1’ General Commercial being requested. This structure was most recently the site of the Preble County Medical Center, but has been vacant for approximately 5 years. At their February 12, 2008 meeting, Planning Board voted unanimously to recommend this change. Mayor Stonecash opened the public hearing. Ernie Hatmaker and David Fisher David Fisher and Ernie Hatmaker were in attendance representing this application and Mr. Fisher reviewed request which is proposed for 11 offices. The public hearing was closed.

Councilman Wagner moved for the first reading of Ordinance 08-03, by title only. Councilman Brower seconded the motion which passed as follows:

Ayes: Brower, Kirsch, Maffett, Wagner, Stonecash (5)

Nays: None (0)

Law Director Jill Allen read Ordinance 08-03 by title only.

RESOLUTION 08-11

As discussed in recent meetings, the City faces economic development issues from time to time and is in need of efficient, effective assistance in this field. A representative from Business First! Regional Resource Partner recently gave a presentation on their services and the City wishes to become a partner. This resolution authorizes the City Manager to enter into a contract with Business First!, a division of the Montgomery County, Ohio, Economic Development Department.

Councilman Wagner moved for the adoption of Resolution 08-11. Councilman Kirsch seconded the motion which passed as follows:

Ayes: Brower, Kirsch, Maffett, Wagner, Stonecash (5)

Nays: None (0)

RESOLUTION 08-12

In the past the City has hired an outside accounting firm to prepare the Comprehensive Annual Financial Report. In order to produce a better report and keep costs down, the Finance Director has recommended that this report be prepared in-house with the aid of a part-time accountant. This resolution amends Resolution 07-40 which established the organizational listing for 2008.

Councilman Kirsch moved for the adoption of Resolution 08-12. Councilman Brower seconded the motion which passed as follows:

Ayes: Brower, Kirsch, Maffett, Wagner, Stonecash (5)

Nays: None (0)

RESOLUTION 08-13

The Public Works Division needs to replace a vehicle currently used by the Chief Utilities Worker. Bids were solicited for a cab chassis with those bids being opened on March 13, 2008. The bid from Interstate Ford, 125 Alexandersville Road, Miamisburg, Ohio 45342, was determined to be the lowest and best bid. This resolution awards this vehicle purchase to Interstate Ford in the total amount of $33,985.

Councilman Wagner moved for the adoption of Resolution 08-13. Councilman Maffett seconded the motion which passed as follows:

Ayes: Brower, Kirsch, Maffett, Wagner, Stonecash (5)

Nays: None (0)

RESOLUTION 08-14

This resolution authorizes the City Manager to submit a funding request for an eligible project activity to the Board of County Commissioners, Preble County, Ohio, for City's Fiscal Year 2008's Ohio Small Cities CDBG formula allocation.

Councilman Kirsch moved for the adoption of Resolution 08-14. Councilman Maffett seconded the motion which passed as follows:

Ayes: Brower, Kirsch, Maffett, Wagner, Stonecash (5)

Nays: None (0)

RESOLUTION 08-15

As travel has become a vital part of his duties, it is necessary to provide a City-owned vehicle for the use by the City Manager. This resolution authorizes this purchase of a vehicle not to exceed $25,000 and to terminate his monthly fuel stipend payment.

Councilman Maffett moved for the adoption of Resolution 08-15. Councilman Brower seconded the motion which passed as follows:

Ayes: Brower, Kirsch, Maffett, Wagner, Stonecash (5)

Nays: None (0)

CITY MANAGER’S REPORT

During the upcoming spring and summer months, increased enforcement of property maintenance codes will be completed by the Building Department.
Appreciation was given to Fire Chief Jack Royer for his recent program at the Preble County Council on Aging to seniors.
At the April Planning Board, the elimination of the Historical Review Committee will be discussed. Those duties will be evaluated and distributed between Planning Board and staff. A text amendment to the UDO will forthcoming reflecting these changes, if approved by Planning Board.
The Public Maintenance Division has completed a much-needed drainage project at the Little League Park. The division’s excellent work done during a recent snow storm was noted. Average snow during for a season is 25", the City has experienced 41" in 3 months of 2008.
Phase One of the Hillcrest Drive project will be bid during the next month. This will be improvements to the intersection of South Barron and Hillcrest, the second phase will be for the sidewalks.
An informational meeting regarding a county-wide Enterprise Zone will be conducted on Wednesday, March 26; discussion of this Enterprise Zone will not include the City. The annual meeting of the Health District Advisory Council will be conducted on Monday, March 24. A meeting regarding the CHIP grant will be conducted this week. Mayor Stonecash reviewed a meeting he attended regarding coordinated transportation plan for various County groups, such MRDD.

MAYOR’S REPORT

The Mayor reported that local World War II veterans will be going to Washington DC on Tuesday, March 18, and have invited the public to see them off.
Mayor Stonecash visited Germantown’s Frisbee golf course and reported that it was in a heavily wooded area.

OLD BUSINESS

The ‘Born Learning’ sign project was updated. At the time Waterworks Park will be re-

configured, the signs will be put up on a newly constructed walk track located there.

NEW BUSINESS

The proposal from Hal Yoder regarding participation in the Countywide Economic Development was discussed. A total of $5,000 is requested from the City. With several questions unanswered, discussion will continue at a following Council meeting.
Jay Young of Dayton Power and Light Company introduced himself as our local representative, working out of the local service center.

ADJOURN

Councilman Wagner moved to adjourn. Councilman Kirsch seconded the motion which passed as follows:

Ayes: Brower, Kirsch, Maffett, Wagner, Stonecash (5)

Nays: None (0)

____________________________________ ____________________________________

Deputy Clerk of Council Deputy Clerk of Council Mayor

Approved as to form____________________________________________________________

Director of Law