CLERK'S JOURNAL OF THE REGULAR SESSION OF THE COUNCIL

CLERK'S JOURNAL OF THE REGULAR SESSION OF THE COUNCIL

OF THE CITY OF EATON, OHIO, HELD IN COUNCIL CHAMBERS

OF THE MUNICIPAL BUILDING, AT 7:00P.M., ON MONDAY, OCTOBER 15, 2007

Mayor Robert Stonecash called to order the regular meeting of the Eaton City Council on Monday, October 15, 2007, at 7:00 p.m., in Council Chambers of the Municipal Building. Following the pledge to the flag, the Deputy Clerk called the roll and found the following to be:

Present: Joe Renner

David Kirsch

Ben Maffett

Gary Wagner, Vice Mayor

Robert Stonecash, Mayor

Absent: None

MINUTES AND FINANCIAL REPORTS

Councilman Maffett moved to approve the Clerk's Journal and to accept the tapes as the official minutes for the regular meeting of September 17, 2007 and for the special meeting of September 24, 2007 and to acknowledge the September 2007 financial reports. The motion was seconded by Councilman Renner passed as follows:

Ayes: Renner, Kirsch*, Maffett, Wagner, Stonecash (5)

Nays: None (0)

*Councilman Kirsch 'abstained' on the vote for the September 24, 2007 minutes.

CIVILIAN RECOGNITION IN FIRE/EMS INCIDENTS

Elaine Fudge and Dean Wigger, both former EMS medics, were in attendance to receive recognition of their life-saving actions during a medical emergency prior to the arrival of Eaton EMS.

FIRE PREVENTION ACTIVITY REPORT

Fire Chief Jack Royer reviewed his department's activities during Fire Prevention Week. A coloring contest for the elementary school aged students was one of these activities and the winners from each grade were in attendance to receive their award.

REPORT ON OHIO GATEWAY DEVELOPMENT CORPORATION

Recently appointed interim director Hal Yoder was in attendance and gave his plan for economic development in Preble County.

REPORT FROM POLICE CHIEF

Police Chief Phil Romeo reviewed recent incidents and issues with the Police Division.

ORDINANCE 07-11

This ordinance repeals Chapter 104 of the Codified Ordinances and enacts a revised Chapter 104, titled 'Public Records Policy,' following recent changes to the Ohio Revised Code.

Councilman Maffett moved for the first reading of Ordinance 07-11, by title only. Councilman Wagner seconded the motion which passed as follows:

Ayes: Renner, Kirsch, Maffett, Wagner, Stonecash (5)

Nays: None (0)

Law Director Jill Alien read Ordinance 07-11, by title only

ORDINANCE 07-12

This ordinance repeals Section 1315.06 of the Codified Ordinances and enacts a revised Section 1315.06, titled 'Building Department Fees,' following the Building Official's recommendations of modifications to the fee structure and certain other corrections be made.

Councilman Kirsch moved for the first reading of Ordinance 07-12, by title only. Councilman Renner seconded the motion which passed as follows:

Ayes: Maffett, Kirsch, Wagner, Stonecash (4)

Nays: Renner (1)

Law Director Jill Alien read Ordinance 07-12, by title only.

ORDINANCE 07-13

It is necessary to adjust appropriations to reflect anticipated changes in revenue and expenditures item. This ordinance amends Ordinance 07-01, the annual appropriation ordinance, as presented.

Councilman Wagner moved for the reading of Ordinance 07-13, by title only. Councilman Kirsch seconded the motion which passed as follows:

Ayes: Renner, Kirsch, Maffett, Wagner, Stonecash (5)

Nays: None (0)

Law Director Jill Alien read Ordinance 07-13, by title only

Councilman Renner moved for the adoption of Ordinance 07-13. Councilman Kirsch seconded the motion which passed as follows:

Ayes: Renner, Kirsch, Maffett, Wagner, Stonecash (5)

Nays: None (0)

RESOLUTION 07-35

This resolution authorizes the City Manager to enter into a contract with TEC Engineering in the amount of $15,500 to conduct a traffic study on North Barren Street and Washington-Jackson Road.

Councilman Renner moved for the adoption of Resolution 07-35. Councilman Maffett seconded the motion. The vote was as follows:

Ayes: Renner, Kirsch, Maffett, Wagner, Stonecash (5)

Nays: None (0)

CITY MANAGER'S REPORT

a. Randy Daniel, Director of the HIT Foundation, will be in attendance at the November

meeting to discuss the CHIP grant.

b. A Parks and Recreation Board meeting will be held in November.

c. Little League Representatives Jill Vosler and Doug Mowen met recently with representatives from the YMCA and the City regarding a girls fast pitch program.

d. A house across from the City Building, 327 North Maple Street, is for sale at a purchase price of $70,000.

e. It has been requested by staff and recommended by the Appeals Board that the date for regular monthly Appeals Board meetings be changed from the fourth Monday of the month to the Monday prior the regular monthly meeting of the Planning Board, the second Tuesday of each month. Both boards meet with agenda items scheduled.

f. Following Council's denial of Resolution 07-32 at their September 17 meeting, Council approved a letter being sent to the Preble County Budget Commission. A response letter from the County Budget Commission was distributed.

g. It was requested, and Council concurred, to allow the City office to close the day after

Thanksgiving. This day will be a 'chargeable' day to employees who do not work.

h. The walkway at Fort St. Clair has been paved.

i. On October 31, Council will conduct a special meeting beginning at 4:00 p.m. Beggars night will follow that same evening from 6:00 until 8:00 p.m.

j. The date to meet with the Hillcrest Drive property owners has been changed to Monday, November 12, 2007, at 7:00 p.m.

k. The flag and pole has been erected at Bicentennial Park as donated by Katie Bums in

memory of her husband, Paul.

I. The Mayor reported that a committee has been working on placing a mural on the building behind Bicentennial Park.

OLD BUSINESS

a. The Country Club requested to draw water out of Crystal Lake to irrigate their ground.

Following some prior and current research, it was determined that that would not be

allowed.

b. Official changes to roadway names following annexations was discussed.

c. The Bicentennial Committee has been contacted in reference to the status of the missing Brooke-Gould sign for the Bicentennial Park.

NEW BUSINESS

a. A liquor license has transferred from McCabe's to Killarney's.

b. A letter from Gary Hiles was distributed to Council,

c. Possible dates for Council to attend the required public records class was discussed.

d. It was reported that six or seven people have begun the volunteer fire course,

e. Volunteers wishing to assist in constructing displays at Whispering Christmas will meet October 17 at 7:00 at the Fort.

EXECUTIVE SESSION

Councilman Renner moved to adjourn to Executive Session to discuss legal matters with the Law Director who was present, City Manager and Finance Director. Councilman Kirsch seconded the motion which passed as follows:

Ayes: Renner, Kirsch, Maffett, Wagner, Stonecash (5)

Nays: None (0)

Councilman Wagner moved to return to regular session. Councilman Kirsch seconded the motion which passed as follows:

Ayes: Renner, Kirsch, Maffett, Wagner, Stonecash (5)

Nays: None (0)

Mayor Stonecash announced there was no action taken.

ADJOURN

Councilman Renner moved to adjourn. Councilman Kirsch seconded the emotion which passed as follows:

Ayes: Renner, Kirsch, Maffett, Wagner, Stonecash (5)

Nays: None (0)

______________________________________ ______________________________________

Deputy Clerk of Council Deputy Clerk of Council Mayor

Approved as to form_______________________________________________________________

Director of Law