CLERK’S JOURNAL OF THE REGULAR SESSION OF THE COUNCIL

CLERK’S JOURNAL OF THE REGULAR SESSION OF THE COUNCIL

OF THE CITY OF EATON, OHIO, HELD IN COUNCIL CHAMBERS

OF THE MUNICIPAL BUILDING, AT 7:00P.M., ON MONDAY, JUNE 18, 2007

Mayor Robert Stonecash called to order the regular meeting of the Eaton City Council on Monday, June 18, 2007, at 7:00 p.m., in Council Chambers of the Municipal Building. Following the pledge to the flag, the Deputy Clerk called the roll and found the following to be:

Present: Joe Renner

David Kirsch

Ben Maffett

Gary Wagner, Vice Mayor

Robert Stonecash, Mayor

Absent: None

MINUTES

Councilman Kirsch moved to approve the Clerk’s Journal and to accept the tapes as the official minutes for the regular meeting of May 21, 2007 and to acknowledge the May, 2007 financial reports. The motion was seconded by Councilman Maffett passed as follows:

Ayes: Renner, Kirsch, Maffett, Wagner, Stonecash (5)

Nays: None (0)

APPEARANCE OF JANET CRELIN, UNITED WAY

A program sponsored by United Way, “Born Learning,” was presented Director Janet Crelin. She requested approval to allow the placement of signs at one of the City parks as a part of this program. Council will further consider this request at an upcoming meeting.

APPEARANCE OF PREBLE COUNTY PEOPLE FIRST

Holly Conley, along with clients of the Preble County People First, a group of physically and mentally challenged citizens trying to live independently, addressed Council on their need for the provision of public transportation.

CHANGE IN AGENDA

The item from New Business was brought forward.

APPEARANCE OF VANCREST HEALTH CARE REPRESENTATIVE

Dave Rellinger, Facililty Manager for Vancrest Health Care on Park Avenue, was in attendance to discuss tap fees. Following expansions to this facility, Mr. Rellinger appealed to Council to waive the required water tap fee of $4,950. Following discussion, Council agreed not to waive this fee.

REPORT FROM FIRE CHIEF

Fire Chief Jack Royer reviewed recent Fire/EMS Division topics, including the delivery of the new ambulance, staffing, and upcoming training and other events.

ORDINANCE 07-04

This ordinance amends the zoning of four properties at 1737, 1739, 1743 and 1747 North Barron Street from ‘R-1A’ Single Family Residential to ‘C-1’ General Commercial and was set for a second hearing. With some issues needing to be resolved, the agent for the applicants, Brad Kramer, has requested this item be tabled.

Councilman Renner moved table Ordinance 07-04. Councilman Maffett seconded the motion which passed as follows:

Ayes: Renner, Kirsch, Maffett, Wagner, Stonecash (5)

Nays: None (0)

ORDINANCE 07-06

This ordinance amends the Annual Appropriation Ordinance 07-01 to reflect current funding needs.

Councilman Renner moved for the reading of Ordinance 07-06, by title only. Councilman Maffett seconded the motion which passed as follows:

Ayes: Renner, Kirsch, Maffett, Wagner, Stonecash (5)

Nays: None (0)

Council Clerk Leslie Renner read Ordinance 07-06, by title only

Councilman Renner moved for the adoption of Ordinance 07-06. Councilman Kirsch seconded the motion which passed as follows:

Ayes: Renner, Kirsch, Maffett, Wagner, Stonecash (5)

Nays: None (0)

RESOLUTION 07-24

Eaton received CDBG money to make improvements to approximately 1500’ of the sanitary sewer line on Hubble and Walnut Streets. This resolution awards the bid for Hubble/Walnut Sanitary Sewer Liner Project to Miller Pipeline in the total amount of $35,991.50.

Councilman Wagner moved for the adoption of Resolution 07-24. Councilman Kirsch seconded the motion which passed as follows:

Ayes: Renner, Kirsch, Maffett, Wagner, Stonecash (5)

Nays: None (0)

RESOLUTION 07-25

With no one in the audience wishing to speak at the public hearing, Mayor Stonecash opened and closed the public hearing of the 2008 tax budget. This resolution adopts the tax budget for the fiscal year beginning January 1, 2008 and to delivery a copy to the Preble County Auditor.

Councilman Wagner moved for the adoption of Resolution 07-25. Councilman Renner seconded the motion which passed as follows:

Ayes: Renner, Kirsch, Maffett, Wagner, Stonecash (5)

Nays: None (0)

CITY MANAGER’S REPORT

Gas monitoring will begin soon at the City’s closed landfill site.
The former Pet Place located at 1210 North Barron Street sold recently. The former owner, Len Vonderhaar, had obtained permission to cross the City’s easement to allow for a back access to their business off of East Lexington Road. It was reported that this permission does not transfer with ownership and Mr. Vonderhaar was notified of this matter by letter.
The City’s residential refuse contract with Rumpke expires September 30, 2006. It is anticipated that a renewal of this contract will be brought to Council at the July 16 meeting.
The 2009 Urban Paving program will be on East Main Street beginning and going east from Wynona Drive. The 2007 program which included the 1600 block of Park Avenue, West Main Street from the Y-intersection west and the City-portion of Camden Road is complete. The 2008 project will be Richmond Pike and is set to be bid by the State shortly.
There have been problems with the screening at the 48-year old north water well. With all factors considered it has been decided to clean the screen at an approximate cost of $8,000 as a first step.

Public Works Superintendent Andy Eddy reported on the construction of the new water tower and Black Plant improvements.
Public Maintenance Supervisor Greg Frost reported that, with the groundwork complete, the installation of the new playground that was just delivered will be finished this week.
Installation of the outfield fence and improvements to diamond #3 at the DPL park, totaling approximately $8,000, will be completed soon.
The replacement of a truck chassis to be used in leaf season in the Public Maintenance Division is in this year’s budget; the replacement for a leaf machine is set for the 2008 budget. To avoid setbacks during this busy season as has been experienced in recent years, it was requested to research the possibility of purchasing a leaf machine through the State Purchase Program this year. Information will be brought back at an upcoming meeting of Council.
An upgrade to the City’s website is budgeted for 2007. It was requested to be begin researching, i.e., setting up committees, sample websites, etc., this project.
A stakeholders’ meeting has been set for Tuesday, June 26, at the local YMCA. Safe Community Day will be Saturday, June 23, at the Fairgrounds. The Independence Day celebration sponsored by Give Back America will be on Wednesday, July 4, also at the Fairgrounds.

OLD BUSINESS

a. In consideration of additional staffing costs approximated to be $192,000 plus benefits and of the City’s just-reorganized EMS operation, it was agreed that notification will be given to the Twin Township Trustees turning down their request at this time for Eaton to take a portion of that township for fire and EMS protection.

b. It was agreed to take no action at this time regarding the installation of tree grates in the downtown area.

NEW BUSINESS

A resident, John Ott of Park Avenue, requested that a certain unused building at Water Works Park be taken down as it is the focus of problematic activity. Some additional discussion regarding this park was also discussed.

EXECUTIVE SESSION

Councilman Renner moved to adjourn to Executive Session to discuss legal and personnel matters with the City Manager, Finance Director and Project Manager. Councilman Maffett seconded the motion which passed as follows:

Ayes: Renner, Kirsch, Maffett, Wagner, Stonecash (5)

Nays: None (0)

Councilman Maffett moved to return to regular session. Councilman Wagner seconded the motion which passed as follows:

Ayes: Renner, Kirsch, Maffett, Wagner, Stonecash (5)

Nays: None (0)

Mayor Stonecash announced there was no action taken.

ADJOURN

Councilman Maffett moved to adjourn. Councilman Renner seconded the motion which passed as follows:

Ayes: Renner, Kirsch, Maffett, Wagner, Stonecash (5)

Nays: None (0)

______________________________________ ________________________________________

Deputy Clerk of Council Deputy Clerk of Council Mayor

Approved as to form___________________________________________________________________

Director of Law