CLERK’S JOURNAL OF THE REGULAR SESSION OF THE COUNCIL

CLERK’S JOURNAL OF THE REGULAR SESSION OF THE COUNCIL

OF THE CITY OF EATON, OHIO, HELD IN COUNCIL CHAMBERS

OF THE MUNICIPAL BUILDING, AT 7:00P.M., ON MONDAY, JULY 16, 2007

Mayor Robert Stonecash called to order the regular meeting of the Eaton City Council on Monday, July 16, 2007, at 7:00 p.m., in Council Chambers of the Municipal Building. Father Fitzsimmsons gave the invocation and led the pledge to the flag. The Deputy Clerk called the roll and found the following to be:

Present: Joe Renner

David Kirsch

Ben Maffett

Gary Wagner, Vice Mayor

Robert Stonecash, Mayor

Absent: None

MINUTES

Councilman Renner moved to approve the Clerk’s Journal and to accept the tapes as the official minutes for the regular meeting of June 18, 2007 and to acknowledge the June, 2007 financial reports. The motion was seconded by Councilman Maffett passed as follows:

Ayes: Renner, Kirsch, Maffett, Wagner, Stonecash (5)

Nays: None (0)

REPORT FROM PUBLIC MAINTENANCE SUPERVISOR

Public Maintenance Supervisor Greg Frost reviewed recent Maintenance Department topics.

ORDINANCE 07-04

At the applicants’ request, this item remained on the table.

ORDINANCE 07-07

This ordinance amends the Annual Appropriation Ordinance 07-01 to reflect current funding needs.

Councilman Wagner moved for the reading of Ordinance 07-07, by title only. Councilman Kirsch seconded the motion which passed as follows:

Ayes: Renner, Kirsch, Maffett, Wagner, Stonecash (5)

Nays: None (0)

Law Director Jill Allen read Ordinance 07-07, by title only

Councilman Kirsch moved for the adoption of Ordinance 07-07. Councilman Maffett seconded the motion which passed as follows:

Ayes: Renner, Kirsch, Maffett, Wagner, Stonecash (5)

Nays: None (0)

RESOLUTION 07-26

The original contract with Rumpke for the residential refuse pickup expired on September 30, 2005. The contract allowed for two one-year extensions. Following negotiations with Rumpke, this is the second of those extensions. This resolution authorizes the City Manager to enter into an addendum to the original contract with Rumpke for an additional one year extension.

Councilman Renner moved for the adoption of Resolution 07-26. Councilman Kirsch seconded the motion which passed as follows:

Ayes: Renner, Kirsch, Maffett, Wagner, Stonecash (5)

Nays: None (0)

RESOLUTION 07-27

The Public Maintenance Division has a truck chassis that is used in the pickup of leaves; this 1986 Ford C70 truck chassis has been budgeted for replacement this year. This resolution authorizes the sale of this vehicle.

Councilman Maffett moved for the adoption of Resolution 07-27. Councilman Wagner seconded the motion which passed as follows:

Ayes: Renner, Kirsch, Maffett, Wagner, Stonecash (5)

Nays: None (0)

RESOLUTION 07-28

Included in the projected 2008 budget was the replacement of the Public Maintenance’s leaf machine. To avoid setbacks during the busy fall season, it is desired to replace this equipment this year. An acceptable model, plus optional parts, has been located through the state purchase program. This resolution approves this purchase in a total amount not to exceed $29,120 from Dinkmar Inc., Galion, Ohio, through the state purchase program.

Councilman Kirsch moved for the adoption of Resolution 07-28. Councilman Maffett seconded the motion which passed as follows:

Ayes: Renner, Kirsch, Maffett, Wagner, Stonecash (5)

Nays: None (0)

RESOLUTION 07-29

As a part of the continuing assessment at the City’s closed landfill, this resolution authorizes the City Manager to execute the agreement with Malcolm Pirnie for stream relocation.

Councilman Renner moved for the adoption of Resolution 07-29. Councilman Wagner seconded the motion which passed as follows:

Ayes: Renner, Kirsch, Maffett, Wagner, Stonecash (5)

Nays: None (0)

RESOLUTION 07-30

The City is applying for financial assistance for the Washington-Jackson Road Improvements Project. This resolution authorizes the City Manager to file the necessary paperwork for this Issue 2 application.

Councilman Wagner moved for the adoption of Resolution 07-30. Councilman Kirsch seconded the motion which passed as follows:

Ayes: Renner, Kirsch, Maffett, Wagner, Stonecash (5)

Nays: None (0)

CITY MANAGER’S REPORT

Planning Board recently gave favorable recommendation to a PUD application at 750 South

Barron Street as well as Section 5 of the Meadowbrook Subdivision. These two items will be

presented to Council in August.

Congratulations to Police Chief Phil Romeo on his receiving the Rotary International 4-Way Test Award and being named District 6 Representative for the Executive Board of the Ohio Association of Chiefs of Police.
The Business Expo will be this coming Saturday from 10:00 a.m. until 3:00 p.m. at the High School.

The building at Water Works Park once used for fire training has been demolished. While it was discussed that the restrooms would also be razed, it was decided to let them stand.
The current status of the Black Water Plant improvements project and the construction of the new water tower was given.
Katie Burns has expressed a desire to purchase a flag pole in memory of her late husband, Paul. Possible locations for this was discussed.
The Ohio Department of Transportation recently announced that Eaton will be receiving a $2.5 million grant for improvements to Park Avenue. Special recognition was given to Project Manager, Joe Ferriell, for his efforts in obtaining this grant.

OLD BUSINESS

a. In June, Janet Crelin, United Way, presented a program, “Born Learning.” Project Manager Joe Ferriell and Councilman Dave Kirsch visited a park to view these signs. There was no one in representing this tonight; any further consideration will be given at a future meeting with a representative in attendance.

b. A letter was sent to the Twin Township Trustees recently informing them of the City’s decision to deny their request of taking on a portion of that township for fire and EMS protection.

NEW BUSINESS

The water tower tank will be elevated in the near future. This will cause some interest by passersby and citizens and it is desired to have some advance notice when this will occur.
A resident, John Ott of Park Avenue, inquired how the improvements proposed for Park Avenue will affect the property owners. It is unknown at this time until the preliminary engineering is completed

EXECUTIVE SESSION

Councilman Renner moved to adjourn to Executive Session to discuss legal and personnel matters with the Law Director who was present, City Manager, Finance Director and Project Manager. Councilman Kirsch seconded the motion which passed as follows:

Ayes: Renner, Kirsch, Maffett, Wagner, Stonecash (5)

Nays: None (0)

Councilman Maffett moved to return to regular session. Councilman Renner seconded the motion which passed as follows:

Ayes: Renner, Kirsch, Maffett, Wagner, Stonecash (5)

Nays: None (0)

Mayor Stonecash announced there was no action taken.

ADJOURN

Councilman Wagner moved to adjourn. Councilman Maffett seconded the motion which passed as follows:

Ayes: Renner, Kirsch, Maffett, Wagner, Stonecash (5)

Nays: None (0)

______________________________________ ________________________________________

Deputy Clerk of Council Deputy Clerk of Council Mayor

Approved as to form___________________________________________________________________

Director of Law