CLERK’S JOURNAL OF THE SPECIAL SESSION OF THE COUNCIL

CLERK’S JOURNAL OF THE SPECIAL SESSION OF THE COUNCIL

OF THE CITY OF EATON, OHIO, HELD IN COUNCIL CHAMBERS

OF THE MUNICIPAL BUILDING, AT 7:00P.M., ON MONDAY, APRIL 16, 2007

Mayor Robert Stonecash called to order the regular meeting of the Eaton City Council on Monday, April 16, 2007, at 7:00 p.m., in Council Chambers of the Municipal Building. Following the pledge to the flag, the Deputy Clerk called the roll and found the following to be:

Present: Joe Renner

David Kirsch (joined the meeting at 7:05)

Ben Maffett

Gary Wagner, Vice Mayor

Robert Stonecash, Mayor

Absent: None

MINUTES

Councilman Maffett moved to approve the Clerk’s Journal and to accept the tapes as the official minutes for the regular meeting of March 19, 2007 and to acknowledge the March, 2007 financial reports. The motion was seconded by Councilman Renner passed as follows:

Ayes: Renner, Maffett, Wagner, Stonecash (4)

Nays: None (0)

PROCLAMATION – SHAYNA REED

Mayor Stonecash read a proclamation honoring Shayna Reed for her accomplishment of winning first place in the International Competition at the World Magic Seminar recently.

APPEARANCE OF RAYMOND POTTER

Mr. Potter represents the Dayton Chapter of SCORE and explained about the program of retired business executives counseling local small business owners, working with the Ohio Gateway Development office.

PROCLAMATION – PUBLIC SAFETY DISPATCHERS

Mayor Stonecash read a proclamation honoring Public Safety Dispatchers during Telecommunicators Month.

FIRE DIVISION TOPICS

A thank you letter was read concerning a recent fire/EMS incident on St. Rte. 732.
Oaths to new Fire Captains Mike Bradford, James Quinn and Brian Smith were administered by Mayor Stonecash. Chief Jack Royer, Assistant Chief Pam Long and Captain Steve Berry also participated in the proceedings which included presentation of helmets to the new Captains.

REPORT FROM POLICE SERGEANT

Police Sergeant Chad DePew reviewed recent Police Division topics.

ORDINANCE 07-02

This ordinance details several amendments to the Unified Development Ordinance, mostly typographical corrections. The Public Hearing was opened and, with no comments, the Public Hearing was closed. At their April 10 meeting, Planning Board voted favorable recommendation of these changes.

Councilman Kirsch moved for the first reading of Ordinance 07-02, by title only. Councilman Wagner seconded the motion which passed as follows:

Ayes: Renner, Kirsch, Maffett, Wagner, Stonecash (5)

Nays: None (0)

Law Director Jill Richards read Ordinance 07-02, by title only.

RESOLUTION 07-14

Bids were opened on April 10, 2007 for a pick-up truck for the Fire Division. This resolution awards this purchase to Interstate Ford for a 2008 F250 in the bid amount of $25,672.00

Councilman Renner moved for the adoption of Resolution 07-14. Councilman Maffett seconded the motion which passed as follows:

Ayes: Renner, Maffett, Wagner, Stonecash (4)

Nays: None (0)

Abstain: Kirsch (1)

RESOLUTION 07-15

Bids were opened on April 10, 2007 for the annual municipal paving project. This resolution awards this purchase to Wagner Paving, Inc. in the bid amount of $165,602.92.

Councilman Kirsch moved for the adoption of Resolution 07-15. Councilman Wagner seconded the motion which passed as follows:

Ayes: Renner, Kirsch, Maffett, Wagner, Stonecash (5)

Nays: None (0)

RESOLUTION 07-16

Bids were opened on April 10, 2007 for playground equipment for Seven Mile Park. This resolution awards this purchase to Anderson Recreational Design in the bid amount of $88,873 which also includes the base material.

Councilman Renner moved for the adoption of Resolution 07-16. Councilman Maffett seconded the motion which passed as follows:

Ayes: Renner, Kirsch, Maffett, Wagner, Stonecash (5)

Nays: None (0)

RESOLUTION 07-17

This resolution supports local apartment complex, Eaton Terrace, in their efforts to seek grant money for improvements.

Councilman Maffett moved for the adoption of Resolution 07-17. Councilman Kirsch seconded the motion which passed as follows:

Ayes: Renner, Kirsch, Maffett, Wagner, Stonecash (5)

Nays: None (0)

RESOLUTION 07-18

The City’s three year .5% safety tax levy expires at the end of 2007. This resolution of necessity is adopted so that a request for renewal of this tax can be placed on the November 6, 2007 ballot.

Councilman Renner moved for the adoption of Resolution 07-18. Councilman Maffett seconded the motion which passed as follows:

Ayes: Renner, Kirsch, Maffett, Wagner, Stonecash (5)

Nays: None (0)

CITY MANAGER’S REPORT

Councilman Wagner moved for approval of the dedication of a wall at Fire Operations Center, Station 2, to be known as the John E. Walker Memorial Operations Center and for the presentation of a proclamation at the ceremony on Saturday, April 21. Councilman Kirsch seconded the motion which passed as follows:

Ayes: Renner, Kirsch, Maffett, Wagner, Stonecash (5)

Nays: None (0)

EPA has approved the gas monitoring plan for the City’s closed landfill and for the monitoring of the test wells. It was reported that the City will have to purchase ground in the future for this closed landfill project.
Good Samaritan Hospital Marketing Director Craig Self met with City representatives recently and reported no immediate plans for expansion in our area.
Public Maintenance Supervisor Greg Frost reported on preparations for the 50^th anniversary activities and state tournament preparations at the Little League fields. Approximately $2,500 will be spent for these events. Also an update was given regarding the 40’ x 60’ addition to one of the existing maintenance buildings.
Public Works Superintendent Andy Eddy gave an update on the construction of the new water tower and the improvements at the Black Plant.

MAYOR’S REPORT

The Mayors Association recently toured the new Humane Society facility. Representatives from the Mayors Association along with others met with County Commissioners to assist in working out differences in a contract between the County and the Humane Society.
The Mayors Association will meet this coming Wednesday with Good Samaritan giving a presentation.

OLD BUSINESS

None.

NEW BUSINESS

Dan Appenzeller of the Give Back America group reviewed the upcoming 4^th of July events.
Twin Township Trustees Tom Welch and Mark Goeke were in attendance. Currently, the township contracts with West Alexandria for EMS and fire services and they requested Eaton to consider taking a part of Twin Township for fire and squad services.
The Village of Camden will be adopting a property maintenance code and would like to offer an enforcement job to a City Building Department employee.

EXECUTIVE SESSION

Councilman Renner moved to adjourn to Executive Session to discuss personnel and legal matters with the Law Director who was present as well as the Acting City Manager. Councilman Maffett seconded the motion which passed as follows:

Ayes: Renner, Kirsch, Maffett, Wagner, Stonecash (5)

Nays: None (0)

Councilman Kirsch moved to return to regular session. Councilman Wagner seconded the motion which passed as follows:

Ayes: Renner, Kirsch, Maffett, Wagner, Stonecash (5)

Nays: None (0)

Mayor Stonecash announced there was no action taken.

ADJOURN

Councilman Wagner moved to adjourn. Councilman Kirsch seconded the motion which passed as follows: Ayes: Renner, Kirsch, Maffett, Wagner, Stonecash (5)

Nays: None (0)

______________________________________ ________________________________________

Deputy Clerk of Council Deputy Clerk of Council Mayor

Approved as to form___________________________________________________________________

Director of Law