CLERK’S JOURNAL OF THE REGULAR SESSION OF THE COUNCIL
OF THE CITY OF EATON, OHIO, HELD IN COUNCIL CHAMBERS
OF THE MUNICIPAL BUILDING, AT 7:00P.M., ON MONDAY, APRIL 17, 2006
Mayor Robert Stonecash called to order the regular meeting of the Eaton City Council on Monday, April 17, 2006, at 7:00 p.m., in Council Chambers of the Municipal Building. Rev. Jerry Reynolds delivered the invocation and led the pledge to the flag. The Deputy Clerk called the roll and found the following to be:
Present: Joe Renner
Ben Maffett
Gary Wagner, Vice Mayor
Robert Stonecash, Mayor
Absent: David Kirsch
MINUTES
Councilman Maffett moved to approve the Clerk’s Journal entries for the regular meeting of March 20, 2006, and the special meeting of April 10, 2006, and to accept the tapes as the official minutes for the regular meeting of March 20, 2006, and the special meeting of April 10, 2006, and to acknowledge the March financial reports. The motion was seconded by Councilman Renner and passed as follows:
Ayes: Renner, Maffett, Wagner, Stonecash (4)
Nays: None (0)
LETTER OF APPRECIATION
Mayor Stonecash read a letter from the Dayton Office of the Secret Service in appreciation for the assistance given by the Police Division on a recent matter.
BOY SCOUTS
Bob DeWar, the new leader of the local Scout troop, introduced himself, updated Council on the scouts’ activities and encouraged all to become involved in their programs.
FINANCE DEPARTMENT REPORT
Finance Director Leslie Renner reviewed final 2005 revenue figures, the first quarter of 2006 financial activities, and a presented a comparison to the past five years first quarter figures.
OATH TO THE AUDIENCE
The Clerk administered the oath to members of the audience who wished to speak during the public hearing on Ordinance 06-08.
ORDINANCE 06-08
This ordinance is to accept the preliminary development plan for the proposed planned residential conservation overlay district for “The Meadows” subdivision at the southwest corner of Park Avenue, owned by Paul DePalma. Planning Board unanimously voted to make a favorable recommendation on this preliminary development plan. Mayor Stonecash opened the public hearing. Following Kramer and Associates’ presentation of a history of zoning requests for this parcel, a review of this application and citizens’ concerns for the construction of the nine proposed homes, the public hearing was closed.
Councilman Maffett moved for the first reading of Ordinance 06-08, by title only. Councilman Renner seconded the motion, which passed as follows:
Ayes: Renner, Maffett, Wagner, Stonecash (4)
Nays: None (0)
Law Director Donnette Fisher read Ordinance 06-08, by title only.
ORDINANCE 06-06
This ordinance rezones Part Outlot 45, Part Outlot 75 and Lot 1746, located at 506 Aukerman Street, which is Hollingsworth-East Elementary School facility, from ‘R-1B,’ Single Family Residential, to ‘I/O,’ Office/Institutional. This request received favorable recommendation from Planning Board. Attorney George J. Earley was in attendance to represent this application. Recently, during a remodeling of the school, a new sign was erected. As signs are not permitted in residentially zoned districts, the school applied for a zoning amendment for this property. Additionally, this requested rezoning is in accordance with the City’s Comprehensive Development Plan.
Councilman Maffett moved for the second reading of Ordinance 06-06, by title only. Councilman Wagner seconded the motion, which passed as follows:
Ayes: Renner, Maffett, Wagner, Stonecash (4)
Nays: None (0)
Law Director Donnette Fisher read the title of Ordinance 06-06.
Councilman Renner moved to adopt Ordinance 06-06. Councilman Wagner seconded the motion, which passed as follows:
Ayes: Renner, Maffett, Wagner, Stonecash (4)
Nays: None (0)
ORDINANCE 06-07
With the Aukerman Street Improvement Project complete, individual assessments to properties along Aukerman Street, between W. Main Street and North Street, were prepared, totaling $162,850.30. This ordinance levies these charges to these properties. Corrections were made to the body of this ordinance, lowering the assessments on a number of parcels. Mr. Wagner moved to amend Ordinance 06-07, as presented. Mr. Maffett seconded the motion, which passed as follows:
Ayes: Renner, Maffett, Wagner, Stonecash (4)
Nays: None (0)
Councilman Renner moved for the second reading of Ordinance 06-07, by title only. Councilman Maffett seconded the motion, which passed as follows:
Ayes: Renner, Maffett, Wagner, Stonecash (4)
Nays: None (0)
Law Director Donnette Fisher read the title of Ordinance 06-07.
Councilman Renner moved to adopt Ordinance 06-07. Councilman Wagner seconded the motion, which passed as follows:
Ayes: Renner, Maffett, Wagner, Stonecash (4)
Nays: None (0)
RESOLUTION 06-13
Bids were opened recently for a police package vehicle. This resolution awards the bid to Rodney Cobb Chevrolet, 500 East Main Street, Eaton, Ohio, in the net amount of $15,848.57.
Councilman Renner moved for the adoption of Resolution 06-13. Councilman Maffett seconded the motion, which passed as follows:
Ayes: Renner, Maffett, Wagner, Stonecash (4)
Nays: None (0)
RESOLUTION 06-14
Malcolm Pirnie is doing work for the City at the closed landfill. Additional services are needed from them and this resolution authorizes the City Manager to enter into a contract with Malcolm Pirnie Inc., 1900 Polaris Parkway, Suite 200, Columbus, Ohio 43240, in the total amount of $3,500 for explosive gas monitoring at the closed landfill.
Councilman Wagner moved for the adoption of Resolution 06-14. Councilman Maffett seconded the motion, which passed as follows:
Ayes: Renner, Maffett, Wagner, Stonecash (4)
Nays: None (0)
RESOLUTION 06-15
The position of City Engineer remains vacant; this resolution designates the Projects Manager to fulfill certain duties of the Engineer, except those involving the practice of engineering.
Councilman Wagner moved for the adoption of Resolution 06-15. Councilman Maffett seconded the motion, which passed as follows:
Ayes: Maffett, Wagner, Stonecash (3)
Nays: Renner (1)
RESOLUTION 06-16
It is necessary to appoint a citizen-at-large to serve on the Preble County General Health District Board. This resolution names Dr. George Henry to the Preble County General Health District Board, effective April 1, 2006, for a 5-year term.
Councilman Maffett moved for the adoption of Resolution 06-16. Councilman Renner seconded the motion, which passed as follows:
Ayes: Renner, Maffett, Wagner, Stonecash (4)
Nays: None (0)
RESOLUTION 06-17
It has been determined that a Topcon Total Station with attachments, currently in the possession of the Public Maintenance Department, is no longer needed for public purposes. This equipment is valued in excess of $1,000, and the Preble County Engineer’s office wishes to purchase this equipment. This resolution authorizes the sale of this equipment to the County Engineer without competitive bidding.
Councilman Renner moved for the adoption of Resolution 06-17. Councilman Maffett seconded the motion, which passed as follows:
Ayes: Renner, Maffett, Wagner, Stonecash (4)
Nays: None (0)
CITY MANAGER’S REPORT
a. The password to the West Law site was received and distributed to Council.
b. City crews’ work regarding Bicentennial activities was reported.
c. Progress of upgrades at the DPL and Seven Mile Parks was reported.
d. The 2007 CDBG project will be a sewer reline in the Hubble/Walnut Street area.
e. Upcoming railroad crossing closings were discussed.
OLD BUSINESS
a. Following a petition of concern of available parking spaces in the downtown area, an informal study was done during the past several weeks. A presentation was given of those results, which showed that there were available parking spaces in the downtown area. This same program will be given to Downtown Eaton Inc. at their next meeting. It was decided to remove the parking meters in the City parking lot and to consider an increase in parking violation penalties.
b. The completion date for the West Main Street water line project was discussed.
c. The Historic District Review Committee was discussed. Resolution 06-18A reflects the appointments of:
One year term, ending December 31, 2006:
Tom Kline, architect
Kathy Willis, member-at-large
Two-year term, ending December 31, 2007:
Harold Geeting, Planning Board rep
Barry Harper, member-at-large
Bob Stonecash, Council rep
Three-year term ending December 31, 2008:
Larry Englert, property owner
Tad Stewart, member-at-large
Mr. Wagner moved to adopt Resolution 06-18A. Mr. Maffett seconded the motion, which passed as follows:
Ayes: Renner, Maffett, Wagner, Stonecash (4)
Nays: None (0)
NEW BUSINESS
None.
EXECUTIVE SESSION
Councilman Maffett moved to adjourn to Executive Session to discuss legal and personnel matters with the Law Director, who was present, as well as the City Manager, the Finance Director, Police Chief and EMS Chief. Councilman Renner seconded the motion, which passed as follows:
Ayes: Renner, Maffett, Wagner, Stonecash (4)
Nays: None (0)
Councilman Maffett moved to return to regular session. Councilman Renner seconded the motion, which passed as follows:
Ayes: Renner, Maffett, Wagner, Stonecash (4)
Nays: None (0)
Mayor Stonecash announced there was no action taken.
HIRING OF A POLICE SERGEANT
Mr. Wagner moved to hire a sergeant for the Police Division and to look outside of the Division for a candidate. Mr. Maffett seconded the motion, which passed as follows:
Ayes: Renner, Maffett, Wagner, Stonecash (4)
Nays: None (0)
HIRING OF A FIRE CHIEF
Mr. Maffett moved to utilize an assessment center to proceed with the hiring of a Fire Chief for the proposed combined EMS/Fire Divisions, with three candidates being brought back for Council consideration. Mr. Wagner seconded the motion, which passed as follows:
Ayes: Renner, Maffett, Wagner, Stonecash (4)
Nays: None (0)
CIVIL SERVICE COMMISSION
Two members are needed to fill the positions vacated by Paul Holtzmuller and J. Fred Stall. These appointments will be made at the May Council meeting.
ADJOURN
Councilman Wagner moved to adjourn. Councilman Maffett seconded the motion, which passed as follows:
Ayes: Renner, Maffett, Wagner, Stonecash (4)
Nays: None (0)
_____________________________ ________________________________
Deputy Clerk of Council Mayor
Approved as to form_____________________________________________________
Director of Law