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CLERK’S JOURNAL OF THE REGULAR SESSION OF THE COUNCIL
OF THE CITY OF EATON, OHIO, HELD IN COUNCIL CHAMBERS
OF THE MUNICIPAL BUILDING, AT 7:00 P.M., ON MONDAY, MAY 16, 2005
Mayor Robert Stonecash called to order the regular meeting of Eaton City Council on Monday, May 16, 2005, at 7:00 p.m., in Council Chambers of the Municipal Building. Police Chief Phil Romeo delivered the invocation and led the pledge to the flag. The Deputy Clerk called the roll and found the following to be:
Present: Joe Renner
Ben Maffett
Gary Wagner, Vice Mayor
Robert Stonecash, Mayor
Absent: Dave Kirsch
Also in attendance was Dave Daily, City Manager.
MINUTES
In the April 18, 2005 regular meeting minutes, the vote for Resolution 05-21, the number of votes for ‘abstain’ is incorrect; it reflects (2) and should be (1). Councilman Renner moved to approve the Clerk’s Journal entries for the regular meeting of April 18, 2005, as corrected, and the special meeting of May 9, 2005, to accept the tapes as the official minutes for the regular meeting of April 18, 2005 and the special meeting of May 9, 2005, and to acknowledge receipt of the April financial reports. Councilman Maffett seconded the motion, which passed as follows:
Ayes: Renner, Maffett, Wagner, Stonecash (4)
Nays: None (0)
EATON BICENTENNIAL UPDATE
Eaton Bicentennial Committee Co-Chairman Rick Daily was in attendance to update Council on that enthusiastic committee’s activities.
DEI AWARD PRESENTATION
Downtown Eaton Inc. President Kathy Willis was in attendance to present the group’s first “Building Rehabilitation Award” to Clint and Jill Sorrell of Barron Street Home Furnishings. Mayor Stonecash also read a letter of appreciation from Council to Mr. and Mrs. Sorrell for their many years of locating their furniture store businesses in Eaton. Kathy Willis further reported on the numerous upcoming events sponsored by DEI over the summer.
POLICE OFFICER OF THE YEAR
The Optimist Club each year honors one law enforcement officer for their past year’s activities. For 2004, Eaton Police Officer Pete Wray was awarded this honor. Officer Wray was in attendance as Police Chief Phil Romeo spoke of his award and Mayor Stonecash read a congratulatory letter from Council.
ORDINANCE 05-08
This Ordinance amends Building Permit Fees, Section 1315.06, primarily by adding fees and regulations for “Temporary Certificates of Occupancy.”
Councilman Renner moved for the first reading of Ordinance 05-08, by title only. Councilman Maffett seconded the motion, which passed as follows:
Ayes: Renner, Maffett, Wagner, Stonecash (4)
Nays: None (0)
Law Director Donnette Fisher read Ordinance 05-08, by title only.
RESOLUTION 05-28
This resolution authorizes City Manager to execute a contract for engineering services for improvements at the Black Water Treatment Plant and for the addition of an elevated water storage tank with Arcadis-FPS, Inc. of Hamilton, Ohio, in an amount not to exceed $310,000.
Councilman Renner moved to adopt Resolution 05-28. Councilman Wagner seconded the motion, which as passed as follows:
Ayes: Renner, Maffett, Wagner, Stonecash (4)
Nays: None (0)
RESOLUTION 05-29
This resolution awards the bid and authorizes the City Manager to execute a contract for the purchase of a cab and chassis for the Public Maintenance Division, as provided for in the 2005 appropriation ordinance, to White Allen of Dayton, Ohio, in the base bid amount of $24,000, plus alternate #2 for the 4-wheel drive option in the amount of $3,500, for a total bid amount of $27,500.
Councilman Wagner moved to adopt Resolution 05-29. Councilman Maffett seconded the motion, which as passed as follows:
Ayes: Renner, Maffett, Wagner, Stonecash (4)
Nays: None (0)
RESOLUTION 05-30
This resolution awards the bid and authorizes the City Manager to award the bid and to execute a contract for the annual municipal paving project, as provided for in the 2005 appropriation ordinance, to Wagner Paving, Laura, Ohio, in the total bid amount of $130,018.65.
Councilman Wagner moved to adopt Resolution 05-30. Councilman Maffett seconded the motion, which as passed as follows:
Ayes: Renner, Maffett, Wagner, Stonecash (4)
Nays: None (0)
RESOLUTION 05-31
This resolution awards the bid and authorizes the City Manager to execute a contract for the North End Storm Sewer Project, as provided for in the 2005 appropriation ordinance, to Brumbaugh Construction of Arcanum, Ohio, in the base bid amount of $108,243.00, plus alternate #2 in the amount of $9,750, for a total bid amount of $118,173.00.
Councilman Renner moved to adopt Resolution 05-31. Councilman Maffett seconded the motion, which as passed as follows:
Ayes: Renner, Maffett, Wagner, Stonecash (4)
Nays: None (0)
RESOLUTION 05-32
This resolution adopts a ‘relocation policy,’ as required in the CHIP application.
Councilman Renner moved to adopt Resolution 05-32. Councilman Maffett seconded the motion, which as passed as follows:
Ayes: Renner, Maffett, Wagner, Stonecash (4)
Nays: None (0)
APPOINTMENT OF EATON FOUNDATION MEMBER
Per the bylaws of the Eaton Foundation, Mayor Stonecash stated that he would like to appoint Don Pollock to fill the position of Trustee One on the Board of Trustees of the Eaton Foundation, with Council’s concurrence.
Councilmember Wagner moved that Council concur with the appointment of Don Pollock as Trustee One on the Board of Trustees of the Eaton Foundation. Councilmember Maffett seconded the motion, which passed as follows:
Ayes: Renner, Maffett, Wagner, Stonecash (4)
Nays: None (0)
CITY MANAGER’S REPORT
a. Coordinating with County law enforcement, Eaton Police participated in a successful drug raid recently.
b. The traffic speed study on Richmond Pike is in its final stages. The information gathered will be forwarded to the State for a final determination on the possibility of reducing speeds on that road.
c. The zoning code update process continues. Planning Board has tabled the items, and it is anticipated that Council will conduct a first reading at their July meeting.
d. Len Vonderhaar, owner of the Eaton Pet Place on North Barron Street, utilizes the City’s unused road right-of-way to the rear of his business as a second entrance/exit. Currently, the drive is graveled and Mr. Vonderhaar would like to pave it. An agreement will be executed between Mr. Vonderhaar and the City regarding issues such as maintenance and liability.
e. The appropriation petition for the two Aukerman Street properties whose owners would not participate in the granting of an easement has been filed and the project continues.
f. On June 3, the United Way will conduct Community Care Day. This involves volunteers going to homes of elderly and cleaning up the exterior of their properties. City workers will also participate by picking up the yard waste.
OLD BUSINESS
a. The tennis court expansion and renovation will be complete by the end of May.
b. C.A. Shindledecker and Sons have been hired by the H.I.T. Foundation to raze the house at the corner of Somers and Maple Streets, which was severely damaged by a fire in January.
c. Fresh dirt has been put into the cutouts in the downtown area in preparation for the planting of flowers. Also, a 100 gallon tank has been mounted in the Kubota RTV so the flowers can be watered.
d. The Stanley Samuels property across from the Fairgrounds has been mostly cleaned up. Four property maintenance code violations have been issued on the Maurice Duggins property on Dairy Lane with 20 days to comply before separate charges will be filed.
e. ‘Soft billing’ for EMS services was discussed. Mayor Stonecash stated that there is a need to institute this billing immediately, as any combining of the Fire and Emergency Medical Services Divisions is not likely to occur soon. Current staffing is limited on the number of paramedics and adding personnel would be a priority as the money would be available to fund the positions that would maintain the advanced life support crews. Providing advanced life support is priority as opposed to basic life support. Chief Stonecash noted that donated funds are being used to purchase equipment instead of through the operating budget. Council requested that staff bring back financial facts with forecasts of income and expense as the operation currently stands compared to figures including money from soft billing and additional personnel.
NEW BUSINESS
a. As discussed in the Bicentennial Committee update, the parade committee is hopeful to have the Clydesdale horses participate in one of the parades. It was believed that the horses may be more obtainable if their sponsor, a beer company, would be permitted to sell their product and a ‘beer garden’ was requested. The possibilities of locating a beer garden in the downtown area during the Bicentennial celebration was discussed. While Council is receptive to supporting this activity, certain questions regarding insurance and liability remain. Further research into this issue will be done by staff and reported back to Council.
EXECUTIVE SESSION
Councilman Renner moved to adjourn to Executive Session to discuss personnel issues with the Law Director, who was present, the City Manager and the Finance Director. Councilman Maffett seconded the motion, which passed as follows:
Ayes: Renner, Maffett, Wagner, Stonecash (4)
Nays: None (0)
Councilman Renner moved to return to regular session. Councilman Maffett seconded the motion, which passed as follows:
Ayes: Renner, Maffett, Wagner, Stonecash (4)
Nays: None (0)
Mayor Stonecash announced there was no action taken.
OHIO GATEWAY DEVELOPMENT CORPORATION/ECONOMIC DEVELOPMENT OFFICE
Concerns of the overall setup and operation of this office was discussed, as the contract will be up for renewal in the near future and the City’s share of funding will also be due. Council directed staff to prepare a contract for a six-month period, rather than one year, at an amount equal to one-half of the last yearly contract. In six months, the situation will be reviewed and Council will determine at that time whether to extend the contract for another six months.
ADJOURN
Councilman Maffett moved to adjourn the meeting. Councilman Renner seconded the motion, which passed as follows:
Ayes: Renner, Maffett, Wagner, Stonecash (4)
Nays: None (0)
___________________________________ ________________________________________
Deputy Clerk of Council Mayor
Approved as to form____________________________________________
Law Director