(Return to Council Minutes Listing)
CLERK’S JOURNAL OF THE REGULAR SESSION OF THE COUNCIL
OF THE CITY OF EATON, OHIO, HELD IN COUNCIL CHAMBERS
OF THE MUNICIPAL BUILDING, AT 7:00 P.M., ON MONDAY, JUNE 20, 2005
Mayor Robert Stonecash called to order the regular meeting of Eaton City Council on Monday, June 20, 2005, at 7:00 p.m., in Council Chambers of the Municipal Building. Father Thomas Fitzsimmons delivered the invocation and led the pledge to the flag. The Deputy Clerk called the roll and found the following to be:
Present: Joe Renner
Dave Kirsch
Ben Maffett
Robert Stonecash, Mayor
Absent: Gary Wagner, Vice Mayor
Also in attendance as Dave Daily, City Manager.
CHANGE IN AGENDA
Mayor Stonecash announced that Ordinance 05-10 would be considered as the first item of business.
ORDINANCE 05-10
John and Eleanor Hake applied for an annexation of 54.224 acres located to the north of the existing Preble County YMCA on Washington-Jackson Road. Upon annexation, Grandview Hospital will be buying this land to add to the medical facilities attached to the Preble County YMCA, and leased from the Preble County Youth Foundation, and possibly a future hospital. The extension of Preble Drive, which includes land donated by Preble County and the Eaton Church of the Nazarene, will be presented at a future meeting as this roadway will be to the east side of the property. There is a 50' roadway easement on the west side of the parcel onto Eaton-Gettysburg Road that Grandview does not plan to utilize as an access drive.
Councilman Kirsch moved for the first reading of Ordinance 05-10, by title only. Councilman Maffett seconded the motion, which passed as follows:
Ayes: Renner, Kirsch, Maffett, Stonecash (4)
Nays: None (0)
Law Director Donnette Fisher read Ordinance 05-10, by title only.
APPEARANCE OF JANE LIGHTNER
In recent months, the City began the process to locate a new water storage tank within the City. The site chosen was at south and east corner of Fort St. Clair, just off Camden Road. This information recently filtered to the Preble County Historical Society and they have expressed great concern about this tank being situated there. Mayor Stonecash read some documents including a memo from the City Manager regarding this project and the process leading up to this decision, which had been unanimously approved by Council in March. The City provided additional information in the form of a visual presentation that depicted the exact location of the tank as well as site calculations. There were many people in attendance for this issue. Some issues discussed by the audience included the preservation of the historical nature, as well as the natural resources of the Fort and the role of the local Historical Society. After some consideration, Council decided to communicate with three neighboring property owners, the Eaton Church of the Brethren, the Preble County Commissioners and the Eaton Community School District, to determine if there would be any alternatives to placing the water tank to this location in Fort St. Clair on adjacent property. A report will be made at the July 18, 2005 regular Council meeting.
MINUTES
Councilman Maffett moved to approve the Clerk’s Journal entries for the work session of May 16, 2005, and for the regular meeting of May 16, 2005, to accept the tapes as the official minutes for the work session of May 16, 2005, and for the regular meeting of May 16, 2005, and to acknowledge receipt of the May financial reports. Councilman Renner seconded the motion, which passed as follows:
Ayes: Renner, Maffett, Stonecash (3)
Nays: None (0)
Abstain: Kirsch (1)
ORDINANCE 05-09
This Ordinance amends Section 1315.06 of the City’s Codified Ordinance, titled “Building Permit Fees,” by adding fees for temporary certificates of occupancy.
Councilman Kirsch moved for the second reading of Ordinance 05-09, by title only. Councilman Renner seconded the motion, which passed as follows:
Ayes: Renner, Kirsch, Maffett, Stonecash (4)
Nays: None (0)
Law Director Donnette Fisher read Ordinance 05-09, by title only.
Councilman Kirsch moved to adopt Ordinance 05-09. Councilman Maffett seconded the motion, which passed as follows:
Ayes: Renner, Kirsch, Maffett, Stonecash (4)
Nays: None (0)
ORDINANCE 05-11
Construction of the sidewalks along parts of West Main Street and Camden Road are complete. This ordinance authorizes the levying of assessments, in accordance with Ohio law, upon the seven properties affected by these improvements.
Councilman Kirsch moved for the first reading of Ordinance 05-11, by title only. Councilman Renner seconded the motion, which passed as follows:
Ayes: Renner, Kirsch, Maffett, Stonecash (4)
Nays: None (0)
Law Director Donnette Fisher read Ordinance 05-11, by title only.
RESOLUTION 05-26
Bids were opened on June 14, 2005, for the parking lot paving project at Seven Mile Park. This resolution awards the contract to lowest bidder, Walls Brothers Asphalt of Greenville, for the paving of the parking lots in the Park in the total amount of $67,836.06.
Councilman Renner moved for the adoption of Resolution 05-26. Councilman Kirsch seconded the motion, which passed as follows:
Ayes: Renner, Kirsch, Maffett, Stonecash (4)
Nays: None (0)
RESOLUTION 05-33
Due to personnel changes, the duties of the City Engineer were modified in recent months. This resolution amends Resolution 04-77 to reflect the change in the pay grade level of that classification.
Councilman Kirsch moved for the adoption of Resolution 05-33. Councilman Maffett seconded the motion, which passed as follows:
Ayes: Renner, Kirsch, Maffett, Stonecash (4)
Nays: None (0)
RESOLUTION 05-34
Each year, by City Charter, Council receives the next fiscal year’s City tax budget prior to July 1st with it being submitted to the Preble County Budget Commission by July 15th. This year, the County Budget Commission informed the City that the date to submit the tax budget has been extended to an unknown date. This resolution acknowledges that Council will receive the tax budget at a later date and prior to the submission to the County Budget Commission.
Councilman Maffett moved for the adoption of Resolution 05-34. Councilman Kirsch seconded the motion, which passed as follows:
Ayes: Renner, Kirsch, Maffett, Stonecash (4)
Nays: None (0)
RESOLUTION 05-35
This resolution authorizes the City Manager to enter into an agreement with the Preble County Community Improvement Corporation, for a term of six months, for the purpose of providing economic development services.
Councilman Renner moved for the adoption of Resolution 05-35. Councilman Maffett seconded the motion, which passed as follows:
Ayes: Renner, Maffett, Stonecash (3)
Nays: None (0)
Abstain: Kirsch (1)
CITY MANAGER’S REPORT
a. The speed study report for a portion of Richmond Pike will soon be completed.
b. Following the June work session with Council, the City Manager and Economic Developer Jon Hartman are meeting on the first and third Wednesdays of each month. Mr. Hartman would like a work session in the near future with Council to review his action plan.
c. The tennis court project is complete.
d. Crystal Lake has been recently stocked with fish. The benches, etc., will be placed there in the near future.
e. Downtown Eaton Inc. will be hosting Antiques on the Square on Saturday, June 25.
f. All City divisions were reviewed by a representative from our liability insurance company. It was reported that all City operations are ‘well above average’ in this aspect with no recommendations at this time.
g. Recently all 4th grade school classes toured the sewer plant.
OLD BUSINESS
a. Ordinance 05-12
As requested at by Council at its last meeting, a presentation was given regarding the need for billing for EMS services. There was some further discussion regarding the billing company, which will be addressed at the time a resolution is presented to allow the City Manager to enter into a contract for those services. However, in order to begin the process to allow billing, Section 144.08 of the City’s Codified Ordinances, titled ‘Schedule of Charges,” must be amended, which this Ordinance does.
Councilman Maffett moved for the first reading of Ordinance 05-12, by title only. Councilman Kirsch seconded the motion, which passed as follows:
Ayes: Kirsch, Maffett, Stonecash (3)
Nays: Renner (1)
Law Director Donnette Fisher read Ordinance 05-12, by title only.
b. The GMC trucks for the Public Works Division have not been received as of this date.
c. The Bicentennial Committee had discussed possible beer sales at one of their scheduled events next year. After speaking with our insurance agent, if the beer sales are not for profit, our policy would cover that activity.
NEW BUSINESS
None.
EXECUTIVE SESSION
Councilman Kirsch moved to adjourn to Executive Session to discuss personnel and litigation issues with the Law Director, who was present, the City Manager and the Finance Director. Councilman Maffett seconded the motion, which passed as follows:
Ayes: Renner, Kirsch, Maffett, Stonecash (4)
Nays: None (0)
(Councilman Renner left the meeting.)
Councilman Maffett moved to return to regular session. Councilman Kirsch seconded the motion, which passed as follows:
Ayes: Kirsch, Maffett, Stonecash (3)
Nays: None (0)
Mayor Stonecash announced there was no action taken.
ADJOURN
Councilman Maffett moved to adjourn the meeting. Councilman Kirsch seconded the motion which passed as follows:
Ayes: Maffett, Stonecash (2)
Nays: Kirsch (1)
___________________________________ ______________________________________
Deputy Clerk of Council Mayor
Approved as to form____________________________________________
Law Director