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CLERK’S JOURNAL OF THE REGULAR SESSION OF THE COUNCIL
OF THE CITY OF EATON, OHIO, HELD IN COUNCIL CHAMBERS
OF THE MUNICIPAL BUILDING, AT 7:00 P.M., ON MONDAY, JULY 18, 2005
Mayor Robert Stonecash called to order the regular meeting of Eaton City Council on Monday, July 18, 2005, at 7:00 p.m., in Council Chambers of the Municipal Building. Rev. Jerry Reynolds delivered the invocation and led the pledge to the flag. The Deputy Clerk called the roll and found the following to be:
Present: Joe Renner
Dave Kirsch
Ben Maffett
Gary Wagner, Vice Mayor
Robert Stonecash, Mayor
Absent: None
Also in attendance was Dave Daily, City Manager.
MINUTES
Councilman Kirsch moved to approve the Clerk’s Journal entries for the work session of June 20, 2005, the regular meeting of June 20, 2005, to accept the tapes as the official minutes for the work session of June 20, 2005 and for the regular meeting of June 20, 2005, and to acknowledge receipt of the June financial reports. Councilman Maffett seconded the motion, which passed as follows:
Ayes: Renner, Kirsch, Maffett, Stonecash (4)
Nays: None (0)
Abstain: Wagner (1)
EXECUTIVE SESSION
Councilman Maffett moved to adjourn to Executive Session to discuss legal issues facing the City with the Law Director, who was present. Also invited to attend the Executive Session were the City Manager, the Engineer and the Public Works Superintendent. Councilman Renner seconded the motion, which passed as follows:
Ayes: Renner, Kirsch, Maffett, Wagner, Stonecash (5)
Nays: None (0)
Councilman Renner moved to return to regular session. Councilman Maffett seconded the motion, which passed as follows:
Ayes: Renner, Kirsch, Maffett, Wagner, Stonecash (5)
Nays: None (0)
Mayor Stonecash announced there was no action taken.
ORDINANCE 05-10
John and Eleanor Hake have applied for an annexation of 54.224 acres located to the north of the existing Preble County YMCA on Washington-Jackson Road. This area will be an addition to Preble County Youth Foundation land with a proposed addition to the medical facilities. Adjoining the Youth Foundation land, the dedication of a Preble Drive extension to the north, which includes land donated by Preble County and the Eaton Church of the Nazarene, will be presented at a future Council meeting. The applicants’ representatives indicated there are no plans at present to utilize the 50' roadway easement on the west side of the parcel onto Eaton-Gettysburg Road. Mayor Stonecash read a letter from neighboring Eaton-Gettysburg Road property owners, which was authored by Bill and Lois Simmons. The letter stated concerns the
neighborhood has regarding the development of the property, i.e., lighting, noise, traffic pattern, etc. This letter will be forwarded to Planning Board for their consideration during the zoning and development phases for this property and those neighbors will be notified of meetings.
Councilman Kirsch moved for the second reading of Ordinance 05-10, by title only. Councilman Wagner seconded the motion, which passed as follows:
Ayes: Renner, Kirsch, Maffett, Wagner, Stonecash (5)
Nays: None (0)
Law Director Donnette Fisher read Ordinance 05-10, by title only.
Councilman Renner moved for the adoption of Ordinance 05-10. Councilman Kirsch seconded the motion, which passed as follows:
Ayes: Renner, Kirsch, Maffett, Wagner, Stonecash (5)
Nays: None (0)
ORDINANCE 05-11
Construction of the sidewalks along parts of West Main Street and Camden Road are complete. This ordinance authorizes the levying of assessments on the seven properties benefited by these improvements.
Councilman Wagner moved for the second reading of Ordinance 05-11, by title only. Councilman Maffett seconded the motion, which passed as follows:
Ayes: Renner, Kirsch, Maffett, Wagner, Stonecash (5)
Nays: None (0)
Law Director Donnette Fisher read Ordinance 05-11, by title only.
Councilman Maffett moved for the adoption of Ordinance 05-11. Councilman Renner seconded the motion, which passed as follows:
Ayes: Renner, Kirsch, Maffett, Wagner, Stonecash (5)
Nays: None (0)
ORDINANCE 05-12
Council has determined it to be in the best interest of the health, safety and welfare of the citizens of Eaton to charge for certain EMS services. In order to begin the process to allow billing to collect these charges, Codified Ordinance Section 144.08 ‘Schedule of Charges’ needs to be amended. This ordinance reflects those changes.
Councilman Kirsch moved for the second reading of Ordinance 05-12, by title only. Councilman Maffett seconded the motion.
Councilman Renner made a Motion to Amend this Ordinance to make three changes to the text. The first was to add subsection ‘(c),’ to state that “Council shall review these charges eighteen months after the date of enactment of this Ordinance.” The second change was to modify (a)(2) “Nonresidents,” to insert “for the region” after the phrase “usual, reasonable and customary rate,” and to delete “the reimbursement rate established by Medicare/Medicaid” and replace it with “the allowable Medicare rate.” The third change was to modify (a)(2)”Residents,” to insert “for the region” after the phrase “usual, reasonable and customary rate,” and to delete “the reimbursement rate established by Medicare/Medicaid.”
The Motion to Amend was seconded by Councilman Kirsch and passed as follows:
Ayes: Renner, Kirsch, Maffett, Wagner, Stonecash (5)
Nays: None (0)
The vote for the second reading of Ordinance 05-12 was as follows:
Ayes: Renner, Kirsch, Maffett, Wagner, Stonecash (5)
Nays: None (0)
Law Director Donnette Fisher read Ordinance 05-12, by title only.
Councilman Renner moved for the adoption of Ordinance 05-12, as amended. Councilman Kirsch seconded the motion, which passed as follows:
Ayes: Renner, Kirsch, Maffett, Wagner, Stonecash (4)
Nays: None (0)
RESOLUTION 05-36
Bids were opened on July 12, 2005, for the annual contract to provide rock salt. This resolution awards the contract to lowest bidder, North American Salt Company, in the amount of $46.75 per ton, dumped, for the contract year November 1, 2005 through October 31, 2006.
Councilman Renner moved for the adoption of Resolution 05-36. Councilman Kirsch seconded the motion, which passed as follows:
Ayes: Renner, Kirsch, Maffett, Wagner, Stonecash (5)
Nays: None (0)
RESOLUTION 05-37
Bids were opened on July 12, 2005, for the West Spring Street Sanitary Sewer Liner Project, this year’s CDBG project. This resolution awards the contract to lowest bidder, Miller Pipeline Corporation of Indianapolis , Indiana, in the total bid amount of $53,992.00.
Councilman Kirsch moved for the adoption of Resolution 05-37. Councilman Wagner seconded the motion, which passed as follows:
Ayes: Renner, Kirsch, Maffett, Wagner, Stonecash (5)
Nays: None (0)
RESOLUTION 05-38
Each year, by City Charter, Council receives the next fiscal year’s City tax budget prior to July 1st and then submits the budget to the Preble County Budget Commission by July 15th. Resolution 05-34 extended the deadline for the 2006 budget, at the request of the Preble County Auditor. The full tax budget is now complete. This resolution adopts the tax budget for 2006 and authorizes its submission to the County Budget Commission. Mayor Stonecash opened the public hearing and asked for anyone wishing to speak regarding this item to stand and take the oath. The oath was administered and an update of the Gasper Township litigation in their request for re-calculation/distribution of state funds was given. The public hearing was closed.
Councilman Renner moved for the adoption of Resolution 05-38. Councilman Maffett seconded the motion, which passed as follows:
Ayes: Renner, Kirsch, Maffett, Wagner, Stonecash (5)
Nays: None (0)
CITY MANAGER’S REPORT
a. Economic Development Director Jon Hartman will be in attendance for a work session prior to the August 15 Council meeting to discuss the Community Reinvestment Act. It was decided that this session should begin at 5:30 p.m.
b. The Bicentennial Committee would like to place a life-size bronze statue of Eaton’s founder, William Bruce, at the City’s gazebo lot downtown. They would further propose to apply to the Brooke-Gould Foundation for a part of the funding. As a part of that funding request, a sign must be erected incorporating the ‘Brooke-Gould Memorial’ name. The Committee is, therefore, asking Council’s approval to apply for the funding and to affix the designation of that area to be the “Brooke-Gould Memorial Bicentennial Park.”
c. A letter was received from Harold Steiner noting the conditions at Crystal Lake caused by the overpopulation of water fowl. This situation will be reviewed by staff for possible remedies.
d. Application for the Issue 2 grant for 2008 is being prepared. It is proposed to repair the entire length of West Washington-Jackson Road that is in the City. Initial cost estimates are $130,000 for pavement and between $250,000 and $300,000 for repairs. The Issue 2 money provides $250,000 for this project. Installation of sidewalks as a part of this project was discussed. With the location of the YMCA, the proposed extension of Preble Drive and completion of the new park, along with possible other development in that area, it was determined that sidewalks should be a part of this improvement project.
e. The Police Division received the Timken grant in the amount of $23,000 and EMS received an $8,000 grant, the largest given by the State.
MAYOR’S REPORT
a. The flowers planted surrounding the trees downtown are looking great thanks to Downtown Eaton Inc.’s Kathy Willis and Patty Wagner, with help from Greg Frost and the City’s Public Maintenance Division.
b. Downtown Eaton Inc. is also sponsoring events this summer. The Antique Show and the first of two ‘Music on Main’ shows have been very successful. The next Music on Main is scheduled for Saturday, July 23, from 7-9, on the Courthouse square. The annual car show will be held on Saturday, August 27, and the Farmers Market continues each Saturday morning at the parking lot on the corner of Somers and Barron.
OLD BUSINESS
a. Water Tower Discussion. In recent months, the City began the process to locate a new water storage tank within the City. The site originally chosen was at south and east corner lot next to Fort St. Clair, just off of Camden Road. Following the June Council meeting, letters were sent to three neighboring property owners, Eaton Church of the Brethren, Preble County Commissioners and Eaton Community School, asking their consideration of negotiating the transfer of approximately one acre of land in the vicinity of this proposed tower. Mayor Stonecash read letters from each which all contained a negative reply to this initial request. Vice Mayor Gary Wagner reviewed some information that he had been given regarding this new tower placement. Mr. Wagner also presented a memo regarding the possible placement of the tower on the west edge of the City, on State Route 122, on land owned by the City for Mound Hill Union Cemetery. It was decided to investigate all aspects of this site.
NEW BUSINESS
a. Preble County Council on Aging Director, Alice McMann, and Preble County Safe Communities Representative, Mary Anderson, were in attendance to ask Council’s concurrence in their applying for a grant regarding pedestrian safety. With many questions being unanswered, it was decided that Law Director Donnette Fisher would review their grant information with them on Tuesday, July 24.
ADJOURN
Councilman Renner moved to adjourn the meeting. Councilman Maffett seconded the motion, which passed as follows:
Ayes: Renner, Kirsch, Maffett, Wagner, Stonecash (5)
Nays: None (0)
___________________________________ ______________________________________
Deputy Clerk of Council Mayor
Approved as to form____________________________________________
Law Director