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MINUTES OF A REGULAR MEETING OF THE COUNCIL
OF THE CITY OF EATON, OHIO HELD IN COUNCIL CHAMBERS
OF THE MUNICIPAL BUILDING, AT 7:00 P.M.,
ON MONDAY, OCTOBER 20, 2003
Mayor Robert Stonecash called the regular meeting of the Council of the City of Eaton, Ohio, to order at 7:00 p.m., on Monday, October 6, 2003. Pastor Marion Knoll delivered the invocation and led the pledge to the flag. The Deputy Clerk called the roll and found the following to be:
Present: Mr. Lawrence Petry
Mr. Joseph Renner
Mr. David Kirsch
Mr. Robert Ball
Mayor Robert Stonecash
Absent: None
City Manager Dave Daily was also in attendance.
INTRODUCTION OF ASSISTANT SQUAD CHIEF
EMS Chief Marsha Stonecash introduced Pam Long who has been appointed Assistant EMS Squad Chief, effective October 1, 2003.
RESOLUTION 03-65
Patrol Officer Nick Freisthler had been activated in the Marine Reserve earlier this year and has been in Iraq for some time. He has recently been discharged and has returned home. This resolution honors Officer Freisthler for his service to his country.
Councilman Renner moved to approve Resolution 03-59. Councilman Kirsch seconded the motion. The vote is as follows:
Ayes: Petry, Renner, Kirsch, Ball, Stonecash (5)
Nays: None (0)
Preble County Commissioners Stan Spencer, David Wesler and Gene Krebs, along with Clerk Connie Crowell, reconvened their regular meeting to discuss topics of mutual concern at this quarterly joint meeting with City Council. Those topics included the Landfill; development of City's park land and the possibility of the City obtaining the remainder of the land at Seven Mile Park; the proposed position of Economic Developer; the Indoor Soccer Facility/Annexation; and the construction and relocating of Municipal Court and the realignment of the County Offices.
MINUTES
Councilman Renner moved to approve the minutes of the October 6, 2003, regular meeting. Councilman Kirsch seconded the motion which passed as follows:
Ayes: Petry, Renner, Kirsch, Stonecash (4)
Nays: None (0)
Abstain: Ball (1)
ORDINANCE 03-13
Mr. Daily explained that this appropriation ordinance adjusts revenues and expenditures to date so as to reflect accurate figures. He detailed some of the information contained in ordinance, and explained this ordinance needed to be passed immediately.
Councilman Kirsch moved to suspend the rules that require two readings so as to allow this ordinance to become effective immediately. Councilman Renner questioned the suspension of rules. This ordinance was written in a manner that requires this suspension motion. The motion was seconded by Councilman Ball. The vote is as follows:
Ayes: Petry, Kirsch, Ball, Stonecash (4)
Nays: Renner (1)
Councilman Kirsch moved to adopt Ordinance 03-13. The motion was seconded by Councilman Ball. The vote is as follows:
Ayes: Petry, Renner, Kirsch, Ball, Stonecash (5)
Nays: None (0)
ORDINANCE 03-14
This ordinance amends Chapter 103, "Rules of Public Notice."
Councilman Kirsch moved for the first reading of Ordinance 03-14 by title only. The motion was seconded by Councilman Kirsch. The vote is as follows:
Ayes: Petry, Renner, Kirsch, Ball, Stonecash (5)
Nays: None (0)
Law Director Donnette Fisher read Ordinance 03-14, by title only.
ORDINANCE 03-15
This ordinance enacts Chapter 104, "Public Records Policy."
Councilman Renner moved for the first reading of Ordinance 03-15 by title only. The motion was seconded by Councilman Ball. The vote is as follows:
Ayes: Petry, Renner, Kirsch, Ball, Stonecash (5)
Nays: None (0)
Law Director Donnette Fisher read Ordinance 03-15, by title only.
ORDINANCE 03-16
Mayor Stonecash stated that the Committee to review 'Rules of Procedure' for Council has met over the past few months. That Committee has favorably recommended adoption for the 'Rules of Procedure' as presented. This ordinance amends Chapter 121, "Rules of Procedure."
Councilman Renner moved for the first reading of Ordinance 03-16 by title only. The motion was seconded by Councilman Ball. The vote is as follows:
Ayes: Petry, Renner, Kirsch, Stonecash (5)
Nays: None (0)
Law Director Donnette Fisher read Ordinance 03-16, by title only.
ORDINANCE 03-17
This ordinance details administrative authority powers in an emergency by amending Section 131.01 and enacting Section 131.03.
Councilman Renner moved for the first reading of Ordinance 03-17 by title only. The motion was seconded by Councilman Ball. The vote is as follows:
Ayes: Petry, Renner, Kirsch, Ball, Stonecash (5)
Nays: None (0)
Law Director Donnette Fisher read Ordinance 03-17, by title only
RESOLUTION 03-66
Chris Atkins had recently resigned from the Civil Service Commission. Mr. Stephen Deffner requested consideration for an appointment to fill this position. This resolution appoints Mr. Deffner to the Civil Service Commission, expiring on December 31, 2008.
Councilman Renner moved to approve Resolution 03-66. Councilman Kirsch seconded the motion. The vote is as follows:
Ayes: Petry, Renner, Kirsch, Ball, Stonecash (5)
Nays: None (0)
RESOLUTION 03-67
The City has loaned some items to the Preble County Historical Society. This resolution allows for the execution of the 3-year renewal of the contract detailing each item on loan with Historical Society.
Councilman Kirsch moved to approve Resolution 03-67. The motion was seconded by Councilman Renner. The vote is as follows:
Ayes: Petry, Renner, Kirsch, Stonecash, (5)
Nays: None (0)
RESOLUTION 03-68
This resolution authorizes the advertisement for bids for a 3-year contract to provide fuel to various City departments.
Councilman Renner moved to approve Resolution 03-68. The motion was seconded by Councilman Kirsch. The vote is as follows:
Ayes: Petry, Renner, Kirsch, Stonecash, (5)
Nays: None (0)
CITY MANAGER'S REPORT
a. Councilman Kirsch gave an update on the Wayne Trace residents' meeting on drainage and beavers. The next meeting of that group will be October 27 at the County Engineer's office.
b. Repairs to the Fire Division's ladder truck have been completed, and the truck was just certified and returned to service.
c. The Public Works Division will be flushing fire hydrants the second week of November.
d. Notification has been received from the railroad it would be repairing five additional crossings in the City.
e. The annual employees' Christmas party will be held at Station 2, on Wednesday, December 17.
f. Council will host an evening at Whispering Christmas on Sunday, December 14, 6:00 p.m. to 10:00 p.m.
g. There will be a special school board meeting on October 23 at Bruce Elementary School for the public to view the various plans for the improvements around the high school.
h. Downtown Eaton will host "Meet the Candidate" night on October 30, at Station 2, for the Eaton City Council candidates.
OLD BUSINESS
a. The proposed addition and improvements to the City's tennis courts have been approved to receive money from the Brooke-Gould Trust. The trustee of the fund, Jeff Maffett, is in favor of this estimated $125,000- $130,000 project. A total of $60,000 is expected to be funded in 2003 with another $60,000 in 2004. Attorney Chuck Hubler is preparing the legal documentation to finalize this transaction. After the legal documents are received, Council will review the details to receive the trust funds and may authorize the City Manager to execute it.
NEW BUSINESS
a. Safety Department Budget Review. Mr. Daily, Mrs. Renner and Safety Department
Chiefs Romeo, Crowe and Stonecash reviewed their division's requests for 2004.
ADJOURN
Councilman Petry moved to adjourn. The motion was seconded by Councilman Ball and the vote was as follows:
Ayes: Petry, Renner, Kirsch, Stonecash, (5)
Nays: None (0)
________________________________ __________________________________
Deputy Clerk of Council Mayor
Donnette A. Fisher, Attorney at Law