MINUTES OF A REGULAR MEETING OF THE COUNCIL

OF THE CITY OF EATON, OHIO HELD IN COUNCIL CHAMBERS

OF THE MUNICIPAL BUILDING, AT 7:00 P.M.,

ON MONDAY, OCTOBER 6, 2003

Mayor Robert Stonecash called the regular meeting of the Council of the City of Eaton, Ohio, to order at 7:00 p.m., on Monday, October 6, 2003. Police Chief Phil Romeo delivered the invocation and led the pledge to the flag. The Deputy Clerk called the roll and found the following to be:

Present: Mr. Lawrence Petry

Mr. Joseph Renner

Mr. David Kirsch

Mayor Robert Stonecash

Absent: Mr. Robert Ball

City Manager Dave Daily was also in attendance.

MINUTES

Councilman Renner moved to approve the minutes of the September 15, 2003, regular meeting and to acknowledge receipt of the September financial reports. Councilman Kirsch seconded the motion which passed as follows:

Ayes: Petry, Renner, Kirsch, Stonecash (4)

Nays: None (0)

RESOLUTION 03-62

Bid packets for the West Chicago Street Water Line Project, the FY2002 CDBG project, were distributed to a total of six companies. Two bids were received, but one bid was non-responsive. This resolution awards the bid to Chuck Samples General Contracting, 1460 East Wayne Street, Celina, Ohio 45822, in the total amount of $115,515.80. While this award amount is above the estimate of $111,000, it is within the 10% overage limit. Finance Director Leslie Renner confirms that this total bid amount can be covered in the budget. The utilization of local contractors was discussed. This resolution authorizes the City Manager to enter into this contract with Chuck Samples General Contracting. Councilman Renner moved to approve Resolution 03-59. Councilman Kirsch seconded the motion. The vote is as follows:

Ayes: Petry, Renner, Kirsch, Stonecash (4)

Nays: None (0)

RESOLUTION 03-63

In order to provide safe pedestrian travel to the new high school, Council has determined that sidewalks will need to be extended to the property. Request for Qualifications were sent out to a number of design professionals, and Kramer & Associates has been chosen as the design firm. This sidewalk extension will be on the south side of West Main Street and along the east side of Camden Road and will include the construction of a bridge. The cost for this engineering is to be negotiated, but is estimated to cost between $21,000 and $23,000 plus some $6,000 for the preparation of legal descriptions. This resolution authorizes the City Manger to enter into a professional services contract with Kramer and Associates, 101 North Barron Street, Eaton. Councilman Renner moved to approve Resolution 03-63. The motion was seconded by Councilman Kirsch. The vote is as follows:

Ayes: Petry, Renner, Kirsch, Stonecash, (4)

Nays: None (0)

RESOLUTION 03-64

The City=s Public Maintenance Division is in need of additional space at their facility located at 397 West Lexington Road. A 4,600 square foot building addition is proposed with a total estimated cost of $150,000. This resolution authorizes the City Manager to advertise for bids for this building addition project. Councilman Renner moved to approve Resolution 03-64. The motion was seconded by Councilman Kirsch. The vote is as follows:

Ayes: Petry, Renner, Kirsch, Stonecash, (4)

Nays: None (0)

CITY MANAGER'S REPORT

a. Councilman Kirsch gave an update on the Wayne Trace committee and its efforts regarding the removal of beavers in their area.

b. A hearing for September 23, 2003 had been set in the Ware matter which is challenging the necessity for the City=s land appropriation. At Mrs. Morrow=s request, a continuance has been granted and the hearing is now set for December 3, 2003.

c. Mr. Daily noted a request received from the Preble County Commissioners asking for nominations for the several vacancies on the Mental Health and Recovery Board.

d. The Preble County Commissioners will be attending the regular October 20th meeting of Council. As requested, the Commissioners will be in session. Topics for this part of the meeting will include an update of the landfill matter, the proposed economic developer position, the status of the proposed indoor soccer facility, an update on the City=s development of Seven Mile Park, and the Municipal Court project, along with the ensuing realignment of County offices within the Courthouse.

e. Steve Moeller, Eaton Community School tennis coach, is requesting an addition of two tennis courts to the City=s existing three courts. Mr. Moeller has discussed this project with Jeff Maffett, administrator of the Brooke-Gould fund, who has given initial approval to providing money for a large portion of this project. Mr. Daily stated that, with confirmation of this funding, legislation will presented to proceed with this project.

f. Installation of a concrete crossing has just begun today on the railroad crossing on Barron Street . The crossing is expected to be opened again by the weekend.

g. The City has received a copy of the lawsuit filed by the Helriggle family which names five of the City=s police officers. Council will be kept updated on this matter.

h. Fire Prevention Week gets underway today with several members of the City=s Fire Division taking the message to hundreds of children in the community this week.

i. Police Officer and Marine Reservist Nick Freisthler has returned to Eaton after serving in Iraq. A resolution of appreciation will be presented to Officer Freisthler at the October 20th Council meeting.

j. Mr. Daily reported that former Eaton Police Officer Greg Shiverdecker passed away. Arrangements were given as well details for the Police Division involvement in his funeral proceedings.

OLD BUSINESS

None.

NEW BUSINESS

a. Mayor Stonecash has discussed a project with the Eaton High School art teacher. Art students would submit designs for a welcome sign to be placed at the city limits. The student having the successful design would be awarded a scholarship. Further discussion regarding this project will be conducted.

ADJOURN

Councilman Renner moved to adjourn. The motion was seconded by Councilman Kirsch and the vote was as follows:

Ayes: Petry, Renner, Kirsch, Stonecash, (4)

Nays: None (0)

________________________________ __________________________________

Deputy Clerk of Council Mayor

Approved as to form:____________________________________________________

Donnette A. Fisher, Attorney at Law