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MINUTES OF A REGULAR MEETING OF THE COUNCIL OF THE CITY OF EATON, OHIO HELD IN COUNCIL CHAMBERS OF THE MUNICIPAL BUILDING, AT 7:00 P.M., ON MONDAY, JUNE 16, 2003
Mayor Robert Stonecash called the regular meeting of the Council of the City of Eaton, Ohio, to order at 7:00 p.m., on Monday, June 16, 2003. Rev. Wesley Brubaker delivered the invocation and led the pledge to the flag. The Deputy Clerk called the roll and found the following to be: Present: Mayor Robert Stonecash Mr. Robert Ball Mr. Lawrence Petry Mr. Joseph Renner Mr. David Kirsch Absent: None City Manager Dave Daily was also in attendance.
INTRODUCTION OF POLICE CHAPLAINS Chief Romeo introduced Wesley Brubaker and Manfred Schreyer. They will be performing the volunteer duties of Eaton Police Division Chaplains.
Councilman Ball moved to approve the minutes of the May 19, 2003, regular meeting and to acknowledge receipt of the May financial reports. Councilman Renner seconded the motion which passed as follows: Ayes: Stonecash, Ball, Petry, Renner, Kirsch (5) Nays: None (0)
Rocco Miller and T.J. Lowman representing Dayton Power and Light Company, discussed some enhancements DP&L has implemented to better assist customers. Dayton Power and Light's response to public safety calls was discussed. Councilman Renner stated it would be very helpful if the DP&L dispatcher could provide a time of arrival to the law enforcement at the scene. Mr. Miller stated there are three shifts staffed through the local service office and it is believed that the problems are being working out.
The Deputy Clerk administered the oath to members of the audience.
ORDINANCE 03-12 Mayor Stonecash explained that this ordinance was to assign permanent zoning to the recently annexed 64.959 acres of land on East Main Street, just to the east of the Meadowbrook Subdivision. The land currently has a temporary zoning assignment of 'R-1B' Single Family Residential and Planning Board has also recommended 'R-1B' as the permanent designation. Mayor Stonecash opened the public hearing. Jim Frizzell represented the owners. He stated that it was their intention to develop this land as residential development. The timeframe would depend on the real estate market, but it was believed that this subdivision would begin prior to finalizing the Meadowbrook Subdivision. Larry Wright, 1325 East Main Street, inquired about the sanitary sewer hook-up. It was noted that he would not be required to hook to the sewer until his system was needing repairs. It was confirmed that the property to the east of Meadowbrook is not in the City, at the owners' request, and Mr. Wright noted the overall disrepair of that property. He inquired, with this zoning assignment, what uses could be conducted at the Frizzell parcel. The 'R-1B' was explained to be a single-family home zoning designation. Nancy Hudson, 1265 State Route 35 East, is against allowing Frizzells to continue construction, as the Meadowbrook Subdivision is not finished and drainage which was to have been addressed, has not been corrected. Discussion of the Sauer County Ditch, which is located in this area, and changing it from a repair ditch to a maintenance ditch was discussed. A property owner or owners can petition the County for this change. It was believed that with this change, some drainage problems would be relieved in this area. Rick Hudson, 1265 State Route 35 East, inquired of the possibility of broken clay tile causing drainage problems. The public hearing was closed. Councilman Renner moved for the first reading, by title only, of Ordinance 03-12. Councilman Kirsch seconded the motion which passed as follows: Ayes: Stonecash, Ball, Petry, Renner, Kirsch (5) Nays: None (0)
This ordinance amends Ordinance 03-03 and reflects projected income reductions to certain funds and the receipt of Federal grant money. In accordance with the City Charter, Council waived the requirement that this dinance be read on two separate occasions.
Ayes: Stonecash, Ball, Petry, Renner, Kirsch (5) Nays: None (0)ll
Councilman Renner moved for the adoption of Ordinance 03-13. Councilman Ball seconded the motion which passed as follows: Ayes: Stonecash, Ball, Petry, Renner, Kirsch (5) Nays: None (0) RESOLUTION 03-38 The Federal Emergency Management Agency offered a grant for reimbursement of funds to assist communities with costs associated with the severe weather experienced this past winter. The City will receive $10,463. This resolution establishes a special fund for these grant monies. Councilman Kirsch moved for the adoption of Resolution 03-38. Councilman Renner seconded the motion which passed as follows: Ayes: Stonecash, Ball, Petry, Renner, Kirsch (5) Nays: None (0) RESOLUTION 03-39 The City received funds from the County from which fees are deducted for the County Auditor and County Recorder. This resolution simply establishes an account to reflect these deductions for accounting purposes. Councilman Kirsch moved for the adoption of Resolution 03-39. Councilman Renner seconded the motion which passed as follows: Ayes: Stonecash, Ball, Petry, Renner, Kirsch (5) Nays: None (0) RESOLUTION 03-40 Annually, municipalities are required to submit tax budgets to the County Budget Commission. Councilman Kirsch moved for the adoption of Resolution 03-40. Councilman Renner seconded the motion which passed as follows: Ayes: Stonecash, Ball, Petry, Renner, Kirsch (5) Nays: None (0) RESOLUTION 03-41 The City's current refuse contract expires on September 30th. Another one year extension is possible under the current contract with Waste Management, but it is preferred that bids are taken for this contract. Law Director Donnette Fisher will include all current services, as well as use of the Preble County Sanitary Landfill as a preference. This resolution authorizes the City Manager to advertise for bids for the refuse contract. Councilman Ball moved for the adoption of Resolution 03-41. Councilman Kirsch seconded the motion which passed as follows: Ayes: Stonecash, Ball, Petry, Renner, Kirsch (5) Nays: None (0) RESOLUTION 03-42 Agreements with the Preble County Board of Commissioners, the Church of the Brethren, the Preble County Educational Services and the Eaton Community School Board have been negotiated for the engineering of the Hillcrest Sanitary Sewer Project. The City will be reimbursed by each entity for their share of the design work under these agreements. This resolution authorizes the City Manager to enter into these contracts. Councilman Renner moved for the adoption of Resolution 03-42. Councilman Ball seconded the motion which passed as follows: Ayes: Stonecash, Ball, Petry, Renner, Kirsch (5) Nays: None (0) RESOLUTION 03-43 This resolution authorizes the City Manager to enter into a design contract with Kramer and Associates for the engineering and design of the Hillcrest Drive Sanitary Sewer Project. The total cost will be $24,100 and, after reimbursements by the County, the ESC, the School Board and the Church of the Brethren, the City's share will be $3,146. Councilman Ball moved for the adoption of Resolution 03-43. Councilman Renner seconded the motion which passed as follows: Ayes: Stonecash, Ball, Petry, Renner, Kirsch (5) Nays: None (0) RESOLUTION 03-44 'Requests for Qualifications' are being prepared for the Hillcrest Drive Road Widening Project. Mr. Daily explained the procedure for selecting a professional engineering firm from these RFQs. As time is of the essence in this Project, this resolution authorizes the City Manager to select the most qualified design firm, in his discretion, and to enter into this contract for engineering. Councilman Renner moved for the adoption of Resolution 03-44. Councilman Kirsch seconded the motion which passed as follows: Ayes: Stonecash, Ball, Petry, Renner, Kirsch (5) Nays: None (0) RESOLUTION 03-45 RFQs for the Washington-Jackson Road and Aukerman Street Extensions Project were received. After evaulation, Kramer and Associates were deemed the most qualified for the design of this Project. This resolution authorizes the City Manager to enter into a contract with Kramer and Associates for the engineering and design of this Project. Councilman Kirsch moved for the adoption of Resolution 03-45. Councilman Ball seconded the motion which passed as follows: Ayes: Stonecash, Ball, Kirsch (3) Nays: Petry, Renner (2) CITY MANAGER'S REPORT a. Bonnie Norris was scheduled to make a presentation on the CEDS program tonight and was not able to attend; this will be rescheduled for a future meeting. b. Safe Community Day is Saturday, June 21st, 8:00 a.m. to 1:00 p.m. at the Fairgrounds. c. The first meeting with ACP for the City's zoning code rewrite was conducted Tuesday, June 10; the next meeting will be Tuesday, July 8th. d. The Fire Division's ladder truck has been delivered to its repair site in Wisconsin. e. A meeting of Downtown Eaton Inc. will be held Tuesday, June 17th, at the City Building. f. A civil service test for treatment plant operator will be administered on Thursday, June 19th. g. The tour of the new high school site has been postponed and will be rescheduled for August. h. The Police Division received its new cruiser. OLD BUSINESS a. City Manager Dave Daily met with County Engineer Steve Simmons and Jim Shute regarding the beaver situation in the Wayne Trace area. He explained the permitting and trapping process that the affected property owners must follow. They also discussed the need for the property owners in the area to petition for a County maintenance ditch. b. On Sunday, June 1, a vehicle accident with injuries revealed that Gasper Township had entered into contracts with overlapping jurisdictions creating conflicting dispatch of Camden and Eaton emergency response crews. A meeting was conducted with City and Township officials and new boundaries were established. Subsequently, a meeting was conducted with City Manager Dave Daily, Eaton fire and squad chiefs, Camden fire and squad chief, Eaton dispatch and Preble County dispatch to inform of the exact boundaries of each entities' jurisdiction. NEW BUSINESS a. Councilman Kirsch discussed an upcoming meeting on July 2nd, at 11:30 a.m., at KFC, which will detail the "Shelby County model" as it relates the CEDS program for Eaton and Preble County. b. Councilman Renner discussed the problems of citizens bringing dogs to the ball fields, specifically, the Little League fields, and encouraged staff to look into possible remedies to alleviate this situation. Law Director Donnette Fisher will investigate this issue. c. Carolyn House discussed the need for greater accessibility for handicap citizens at private businesses downtown. EXECUTIVE SESSION Councilman Renner moved to adjourn into Executive Session to discuss matters of land acquisition and personnel with Law Director Donnette Fisher who was present. Council also invited City Manager David Daily, Finance Director Leslie Renner, Law Director Donnette Fisher, Engineer Doug Spitler and Mr. William Smith to attend. Councilman Kirsch seconded the motion which passed as follows: Ayes: Stonecash, Ball, Petry, Renner, Kirsch (5) Nays: None (0) Councilman Renner moved to adjourn the executive session and return to regular session. Councilman Kirsch seconded the motion which passed as follows: Ayes: Stonecash, Ball, Petry, Renner, Kirsch (5) Nays: None (0) Mayor Stonecash announced that there had been no action taken during Executive Session. WILLIAM SMITH Councilman Renner moved, seconded by Councilman Ball, to authorize the City Manager to engage in negotiations with William Smith for a full-time employment position with the City. Ayes: Stonecash, Ball, Petry, Renner, Kirsch (5) Nays: None (0) ADJOURN With unanimous approval, the meeting adjourned. ________________________________ _____________________________________ Deputy Clerk of Council Mayor Approved as to form Donnette A. Fisher, Director of Law |